Executive Assistant at NZ Transport Agency Waka Kotahi

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

88000.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Stakeholder Management, Administrative Support, Microsoft Office, Prioritisation, Discretion, Communication, Relationship Management, Travel Coordination, Meeting Coordination

Industry

Government Administration

Description

Do you excel at complex calendar management, confidently juggling priorities while enabling senior leaders to operate at their best? Do you enjoy managing multiple priorities, using your initiative, and building strong, trusted relationships? 13‑month fixed term opportunity, based in Wellington Te Whiwhinga mahi | The opportunity This role will provide dedicated support to our Head of Investment and Chief Financial Officer. You will be instrumental in ensuring they are in the right place at the right time, fully prepared and equipped with the tools and information needed to operate effectively. Whether it’s managing and coordinating their demanding schedule, overseeing a busy email inbox, responding to correspondence, or collaborating with internal and external stakeholders, you’ll be the go-to person for both leaders and their wider team. This is a varied role where your expertise in organisation, prioritisation, discretion, and stakeholder management will be critical in supporting the effective delivery of key financial priorities and broader organisational outcomes. This is a 13‑month fixed term opportunity for an Executive Assistant who thrives in a fast‑paced environment and understands the critical importance of effective calendar and email management. We are seeking to appoint at a salary between $77,000 - $88,000 commensurate to skills and experience. Ko koe tēnei | About you You’ll be an Executive Assistant who brings initiative and the ability to work in a fast-paced environment. In addition, you will bring: Experience providing high-level support to senior leaders Outstanding communication and relationship management skills A successful track record of providing day-to-day administrative support including diary management, and coordination of meetings and travel Advanced Microsoft Office skills Ability to maintain discretion and work to tight deadlines whilst maintaining a high level of accuracy. You can view the position description here. Ko wai mātou | About us Te Ama - Commercial and Corporate group provides key specialist corporate functions that are core to enabling NZTA | Waka Kotahi to run efficiently and to achieve organisational excellence internally and for the land transport system. Me pēhea te tuku tono | How to apply: Please click ‘Apply for this Job’ to upload your CV and cover letter. Rā Katinga | Applications close: 20 May 2026 For further information, email: careers@nzta.govt.nz To be considered for this position you must have a legal right to live and work in New Zealand. Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process. Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time. Ko wai mātou | About us At Waka Kotahi NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. Waka Kotahi has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time.

Responsibilities

Provide dedicated high-level support to the Head of Investment and Chief Financial Officer, focusing on complex calendar and email management. Coordinate schedules, respond to correspondence, and collaborate with internal and external stakeholders to ensure leadership effectiveness.