JOB OVERVIEW

We are seeking a highly organized, communicative, proactive and positive Executive Assistant to provide comprehensive support to our owners and leadership team. The Executive Assistant will handle a mix of administrative, scheduling, communications, and project coordination tasks — helping the Executive Director focus on leading the organization’s mission and artistic vision. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail.

QUALIFICATIONS

• Prior experience as an Executive Assistant, Administrative Assistant, or similar role (performing arts experience a plus).
• Exceptional organizational and time-management skills, with the ability to multitask and adapt quickly to changing priorities.
• Strong written and verbal communication skills.
• Familiar with Microsoft office and Canva
• Comfortable working independently and as part of a collaborative, creative team.
• Ability to work evenings and weekends to support events, rehearsals and productions.
• Passion for theatre and the performing arts strongly preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience in front desk style operations with excellent interpersonal skills.
• Attention to detail for accurate filing and proofreading of documents.
• Strong customer service skills with a focus on building positive relationships.
• Must be at least 18 years old
• Must have valid drivers license and reliable transportation

• Manage internal schedules, including meetings, rehearsals, events, and travel arrangements.
• Prepare and organize documents, reports, presentations, and meeting materials.
• Assist with event planning and coordination for productions, fundraisers, and community programs.
• Track project timelines, deliverables, and follow-up actions to ensure smooth execution.
• Prepare and organize documents, reports, and presentations, press releases, marketing materials, and information documents ensuring accuracy through proofreading.
• Create basic graphics using Canva or similar applications
• Support organizational recordkeeping, including contracts, invoices, and financial documentation.
• Handle confidential information with professionalism and discretion.
• Assist with various creative and operational tasks as directed, ensuring the Executive Director’s priorities are met.
• Maintain filing systems both electronically and physically to ensure easy access to important documents. Researching new methods to make processes more efficient
• Assist in basic bookkeeping and data entry.
• Provide exceptional customer service by addressing client inquiries and resolving issues promptly.
• Support personal assistant duties as needed, including errands or special projects assigned