Executive Assistant (Office Management) at Revalize

Reston, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

0.0

Posted On

06 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Communication Skills, Microsoft Office Suite, Budget Tracking, Travel Coordination, Event Planning, Problem-Solving, Discretion, Professionalism, AI-Powered Tools, Office Management, Meeting Coordination, Record Keeping, Relationship Building, Time Management

Industry

Software Development

Description

Company Description Founded in 2021, Revalize empowers manufacturing businesses to better design, model, develop, and sell—powering greater outcomes across the entire manufacturing value chain. Revalize leads with an AI-forward mindset—using technology as a catalyst, not a compass. We’re shaping the future of manufacturing technology with industry-leading CPQ, PLM, and design solutions that transform data into opportunity and accelerate the journey from idea to cash. Revalize serves more than 16,000 global customers and is a portfolio company of TA Associates and Hg. Job Description Revalize is seeking a highly organized and proactive Executive Assistant with Office Management experience to provide high-level administrative support to our executive team while ensuring smooth operations in our Northern Virginia office. This dual role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. Location Onsite in Reston, VA (5 days/week) Responsibilities Manage complex calendars for the executive team, including scheduling meetings, resolving conflicts, and prioritizing tasks Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries Prepare and edit correspondence, presentations, reports, and other documents with a high level of accuracy and professionalism Handle sensitive and confidential information with discretion Act as a gatekeeper, managing workload and time effectively, anticipating conflicts, and building strong relationships with internal and external stakeholders Take meeting minutes and maintain organized records of key projects and initiatives Leverage AI-powered productivity tools to streamline executive scheduling, automate routine communications, and optimize travel and meeting logistics Oversee day-to-day office operations, including workspace management, supplies, and mail Serve as the primary point of contact for office needs, ensuring a productive and welcoming workspace Manage office budgets, invoices, and expense reports with accuracy and timeliness Plan and execute team meetings, off-sites, and corporate events, including vendor coordination and on-site logistics Act as a liaison with building management Utilize AI-driven analytics to monitor office resource usage, generate actionable reports, and support data-driven decision-making for office management Qualifications Approximately 3 years of experience as an EA, Office Manager, or in a similar role Bachelor’s degree preferred Exceptional organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint Experience with budget tracking, travel coordination, and event planning Professional, personable, and approachable demeanor Discretion and professionalism when handling sensitive information Proactive, problem-solving mindset and a focus on efficiency Additional Information Revalize designates standard working hours as 8:00 am to 5:00 pm Eastern Time (ET) for employees based in the United States and 08:00 to 17:00 Central European Time (CET) for employees operating within the EMEA region. Revalize is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Revalize participates in the E-Verify program in certain locations, as required by law. The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate’s work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All fulltime (30+ hours) employees are eligible for PTO, Sick and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account; Life Insurance; Employee Assistance Program. This is a full-time, bonus eligible position. Base Salary is one part of our competitive total compensation and benefits package and is determined using a range. The listed compensation range represents our good faith estimate for this position and represents the range for new hire salaries across all U.S locations. Please note that the salary information is a general guideline only. Qualified applicants will be asked to complete a 30-minute online pre-employment assessment as part of their application.

Responsibilities

The Executive Assistant will manage complex calendars, coordinate travel arrangements, and prepare various documents for the executive team. Additionally, they will oversee day-to-day office operations and act as the primary point of contact for office needs.