Executive Assistant / Office Manager at Advantage Capital

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jan, 26

Salary

90000.0

Posted On

30 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Travel Planning, Expense Reporting, Office Maintenance, Space Planning, Event Planning, Vendor Management, Inventory Management, Technical Support, Problem Solving, Communication Skills, Interpersonal Skills, Microsoft Office Suite, Negotiation Skills, Organizational Skills

Industry

Financial Services

Description

Description Position: Executive Assistant / Office Manager Location: New York, NY (5 days In-Office) Company: Advantage Capital Company Overview: Advantage Capital has been financing projects and companies in communities underserved by traditional sources of capital since 1992, helping transform local economies. Advantage provides federal and state tax credit equity to help finance small businesses, affordable housing, and renewable energy developments. Advantage has acquired over $3B in federal tax credits and $2.7B in state tax credits utilizing 52 distinct state and federal programs over our more than 30-year history and, in the process, developed deep expertise in efficiently structuring and closing transactions. Join us at https://www.advantagecap.com/. About the Role: We are seeking a polished, proactive, and highly organized Executive Assistant / Office Manager to support senior leadership and manage daily operations of our New York office. You’ll be the backbone of a 30-person office, playing a key role in creating a professional, welcoming, and productive work environment. This is a high-impact position suited for someone who thrives in a fast-paced setting, anticipates needs, and takes initiative with grace and discretion. You’ll be both a strategic partner to leadership and a day-to-day problem solver who helps the office run smoothly and efficiently. Key Responsibilities: Provide high-level executive support including calendar management, meeting coordination, travel planning, and expense reporting. Act as liaison with building management, overseeing office maintenance, security, and facilities issues. Proactively manage office space planning and optimize workspace logistics to support organizational growth and efficiency. Plan, coordinate, and execute firm events, including in-office gatherings and offsite activities across New York City. Serve as the primary point of contact for all office vendors, negotiating pricing and service terms to ensure favorable agreements. Maintain office and kitchen inventory; manage purchasing, vendor relationships, and invoice processing with a focus on cost control and service excellence. Oversee incoming and outgoing communications including mail, shipments, and internal announcements. Lead culture-building initiatives, creating an environment that promotes collaboration, recognition, and community. Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed. Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement. Qualifications: Minimum of 5 years’ experience supporting senior executives and/or managing office operations in a professional services or fast-paced corporate environment. Exceptional organizational, communication, and interpersonal skills. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving skills, with the ability to anticipate needs and deliver solutions independently. Professional demeanor with the ability to handle confidential information with discretion. Preferred Skills: Notary Public certification, or willingness to obtain within the first 90 days of employment. Experience operating in Mac OS environments. Familiarity with Salesforce, Zoom, and related technology platforms. Prior experience providing basic in-office technical support. Event planning and execution experience for professional audiences. Additional Attributes: A proactive, resourceful, and results-driven approach. A dynamic work ethic and positive attitude; thrives under pressure and adapts quickly to change. Strong negotiation skills and a cost-conscious mindset when managing vendors and office expenditures. Ability to build strong internal relationships and be a trusted partner to leadership. Salary: $70,000–$90,000, depending on experience and qualifications. #LI-ONSITE

Responsibilities

The Executive Assistant / Office Manager will provide high-level executive support and manage daily operations of the New York office. This role involves creating a professional work environment and serving as a strategic partner to leadership.