• Oversee on-site office administration and daily operational coordination.
• Deliver high-level executive support to senior leaders in manufacturing.
• Full-time, permanent position located at the Lytton Refinery.

KEY SKILLS AND EXPERIENCE

• You have a strong track record of providing executive support, preferably in manufacturing, energy, or similar complex environments.
• You are skilled in MS Office, Teams, SAP, Concur, and SharePoint, using these tools to support operations and boost efficiency.
• You communicate clearly and professionally, both written and verbal, engaging effectively with stakeholders at all levels.
• You are highly organised with excellent planning and prioritisation skills, able to manage multiple tasks accurately and on time.
• You’ve been part of a collaborative administrative team, playing a key role in maintaining coverage and continuity of support.

ABOUT THE ROLE

As the Executive Assistant and Office Manager, you will provide high-level, confidential support to the General Manager of Manufacturing and the Manufacturing Leadership Team (MLT). You’ll be a proactive and trusted partner who keeps operations running smoothly while coordinating a wide range of administrative and office management tasks. This role is pivotal in enabling the leadership team to focus on strategic priorities by ensuring seamless execution of day-to-day activities and events. Your ability to anticipate needs, solve problems, and foster seamless collaboration across the site will be key to the success of this role.

KEY RESPONSIBILITIES

• Provide confidential executive support to the GM and manage complex calendars and scheduling for the MLT
• Coordinate high-profile site visits, internal meetings, and major events, ensuring logistics, agendas, and documentation are managed to a high standard
• Manage domestic and international travel bookings, expense claims, and office procurement including catering, venues, and supplies
• Support day-to-day office operations and help coordinate task coverage within the administrative team during periods of leave or absence.
• Maintain and regularly update SharePoint content, prepare polished presentations and reports, and drive follow-up on leadership meeting action items.