Executive Assistant & Office Manager at AscendArc

Beaverton, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

100000.0

Posted On

25 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Discretion, Judgment, Office Management, Event Coordination, Project Coordination, Administrative Support, Problem Solving, Resourcefulness, Attention to Detail, Teamwork, Vendor Coordination, Logistics Management, Software Proficiency

Industry

Satellite Telecommunications

Description

Come join us in shaping the future! Get in on the ground floor as an early member of our support team. We are seeking a highly organized and proactive Executive Assistant & Office Manager to support our executive leadership while also ensuring smooth day-to-day office operations. This role is critical in enabling our executives to focus on strategic priorities by managing administrative, operational, and office-related functions. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. AscendArc is a seed stage startup founded to revolutionize the satellite communications industry. We are looking for doers who want to work in a ground-breaking and fast-paced environment. Our success will depend on your energy, skill, and creativity. Responsibilities Executive Support Provide high-level administrative support to executives, including calendar and management and scheduling, travel coordination, and expense reporting. Serve as a primary point of contact between executives and internal and external stakeholders, including managing and triaging executive email inboxes, drafting responses, and flagging priority items for attention. Coordinate and manage logistics for meetings, board sessions, and company events. Track and follow up on action items, ensuring deadlines and commitments are met. Handle sensitive and confidential information with discretion. Assist with project coordination and operational tasks as needed to support company priorities. Office Management & Operations Manage day-to-day office operations to ensure a well-functioning, organized, and welcoming workplace. Order and manage office supplies, equipment, snacks, and meals; coordinate with vendors and service providers as needed. Support onboarding and offboarding logistics, including workspace setup, equipment provisioning, and access coordination. Coordinate office services such as maintenance, cleaning, and repairs. Help plan and execute internal events, team meetings, and employee gatherings. Maintain office policies, procedures, and documentation related to office operations. Act as a go-to resource for employees regarding office-related questions and needs. Qualifications 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role supporting senior leaders. Excellent organizational and time management skills, with the ability to prioritize competing demands. Strong communication skills, both written and verbal. Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort learning new software. High level of professionalism, discretion, and judgment. Ability to work independently and in a team-oriented environment. Preferred Skills Experience in a startup or high-growth company. Prior responsibility for office management or workplace operations. Event coordination or operations experience. Comfort juggling both strategic executive support and hands-on operational tasks. This role is ideal for someone who enjoys wearing multiple hats, takes pride in keeping both executives and the office running smoothly, and wants to be a key contributor to a growing organization. Base Salary The base salary range for this position is $60,000-100,000. When determining an individual’s compensation, we consider several factors including skillset, experience, job scope, and current market data, so pay for this role may vary from the amounts listed. Legal Eligibility to Work Due to U.S. export control regulations, this position is only open to “U.S. persons.” That means you must be a U.S. citizen, a lawful permanent resident (green card holder), or have refugee/asylee status. Unfortunately, we cannot consider applicants on temporary work visas (such as H-1B, TN, O-1, etc.) for this role. Equal Employment Opportunity AscendArc is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor or legally protected status.

Responsibilities

The Executive Assistant & Office Manager will provide high-level administrative support to executives and manage day-to-day office operations. This includes scheduling, travel coordination, and ensuring a well-functioning workplace.