Executive Assistant & Office Manager at Busy Bees Global

Upper Harbour, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

0.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Stakeholder Liaison, Board Meeting Coordination, Executive Communication, Office Administration, Facilities Management, Employee Onboarding, Workplace Health And Safety, Relationship Building, Organizational Skills, Attention To Detail

Industry

Education Administration Programs

Description

Executive Assistant & Office Manager Nundah, Brisbane | Full-Time Busy Bees is a leading global, early learning provider, offering high-quality education in nurturing, purpose-built centres where educators are supported to grow, lead and make a real difference in children’s lives, with over 130 centres across Australia and around 3,000 employees. Our Bee Safe Commitment: Child safety is at the heart of everything we do and is embedded in our people, places and processes. Help us give every child the Best Start in Life. We're looking for an experienced Executive Assistant & Office Manager who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running smoothly behind the scenes. This is a role with plenty of variety, autonomy and responsibility. You'll work closely with our Executive Leadership Team, providing trusted support while helping create a welcoming, organised and efficient National Support Office. What You'll Be Doing Provide high-level executive support, including diary management, travel coordination, meeting preparation and stakeholder liaison. Coordinate board meetings, leadership meetings, events and key business initiatives, ensuring actions and priorities are effectively managed. Prepare executive communications, presentations, reports and other business documentation. Manage the day-to-day operations of the National Support Centre, ensuring a professional, efficient and well-maintained workplace. Coordinate office administration, facilities, suppliers, contractors and workplace resources. Support employee onboarding, team events, training sessions and workplace culture initiatives. Maintain administrative records, support operational workflows and ensure compliance with workplace health and safety requirements. About You You'll be highly organised, proactive and comfortable juggling competing priorities. You're someone who remains calm under pressure, uses sound judgement and enjoys working independently. A genuine commitment to child safety, speaking up, always doing the right thing & an alignment to our Busy Bee values. Demonstrated experience in Executive Assistant, Office Manager or similar roles. A professional, discreet and dependable approach. Excellent communication and relationship-building skills. Strong organisational skills and attention to detail. A collaborative and professional approach, with a good sense of humour and a willingness to support others. Why Busy Bees? Because we offer the B.E.E.S. advantage: Better pay. Everyday balance. Education for growth. Support you can rely on. We live by our values of Care, Quality, Service, and Value to make a real impact on child safety and quality. Work alongside an approachable and supportive Executive Leadership Team. Enjoy genuine autonomy and trust in your role. Be part of a collaborative culture where people share knowledge, pitch in and celebrate success together. Convenient Nundah location with nearby cafés, parking and public transport. 50% childcare gap-fee discount for permanent employees. Opportunities to connect with colleagues globally and participate in our Global Talent Exchange Program. Free, confidential EAP access for you and your immediate family, when you need it most. Employment is conditional on satisfactory, rigorous pre-employment checks (including WWCC, ID, Qualifications, Gecko Training, Work Rights, NQAITS register/Prohibited Persons & References) and child safety training, reflecting our strong commitment to safeguarding, equity, diversity and inclusion. We are proud to be a child safe organisation, putting child safety at the heart of everything we do through our Bee Safe commitment. Why Work for Busy Bees? If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire. Whether you're embarking on the exciting journey of your early educational career or striving to advance to the next level, Busy Bees presents an ideal opportunity for you! We're actively searching for enthusiastic and dedicated individuals who possess an authentic passion for Early Childhood Education and the well-being of children, to fill a variety of roles across our Services and Support Office. Early Childhood Education attracts a special type of person. You might possess creativity, nurturance, a focus on tasks, or a knack for problem-solving. However, at its core, your affinity for Early Childhood Education arises from a profound devotion to nurturing the educational growth of the youngest members within our communities. This resonates deeply with us, as our mission is to give every child the best start in life. We are driven to gather people who care deeply about quality and we empower people to bring their unique gifts and talents together for the benefit of our children. We value each member of our team and know that by supporting you in your journey you’ll be the positive and supportive influence in theirs.

Responsibilities

Provide high-level executive support to the leadership team, including diary and travel management and board meeting coordination. Manage the daily operations, facilities, and administration of the National Support Centre to ensure an efficient workplace.