Executive Assistant & Office Manager at Core Clinical Partners

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proactive, Resourceful, Solutions Driven, Collaborative, Interpersonal Skills, Independent, Exceptional Organization, Multitasking Skills, Written Communication, Verbal Communication, Discretion, Judgment, Emotional Intelligence, Influencing Skills, Calm Under Pressure, Flexible

Industry

Hospitals and Health Care

Description

Description We are seeking a highly skilled, proactive, and strategically minded Executive Assistant to support our CEO and COO who will also oversee daily office operations at our Atlanta headquarters. This hybrid role blends high-level executive support, strategic partnership, and hands-on office management to ensure efficient operations within Core. This role requires exceptional judgment, discretion, and operational acumen. The ideal candidate is organized, solutions-oriented, and comfortable working in a fast-paced environment with shifting priorities. This is an on-site position in our Atlanta headquarters. Essential Duties: Executive Support Provide comprehensive administrative support to CEO and COO, including complex calendar management, meeting coordination, and travel arrangements. Prepare and edit presentations, reports, correspondence, and internal communications. Manage executive email flow, prioritize messages, and draft responses when appropriate. Handle confidential information with professionalism and discretion. Anticipate needs and proactively address issues to optimize executive productivity. Act as a strategic advisor and thought partner to C-Suite leaders; ensure alignment of priorities, communication, and workflow. Liaise with internal and external stakeholders to extend, redirect, and triage requests and various communications. Lead preparation and follow-up for meetings, including agenda development, briefing materials, and action tracking. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. Support annual planning, performance reporting, and organizational communications. Office Management Oversee day-to-day office operations to maintain a productive, well-functioning workplace. Manage office vendors, service providers, and building management relationships. Monitor and order office supplies, equipment, and technology needs; ensure workspaces are fully stocked and organized. Coordinate office facilities, repairs, maintenance requests, and workspace setups. Support onboarding logistics for new employees (workspace setup, access badges, equipment distribution, etc.). Answer phone calls and route messages where appropriate. Maintain and enforce office policies, procedures, and safety protocols. Oversee mail, shipping, document management, and general office administration. Organizational & Cross-Functional Support Act as a liaison between the executive team and internal departments, physician leaders, and external stakeholders. Support enterprise initiatives by coordinating projects, meetings, and communications across departments. Assist with planning and execution of leadership offsites, company events, and strategic planning sessions. Skills, Knowledge, Abilities: Proactive, resourceful, and solutions driven. Collaborative team player with strong interpersonal skills. Ability to work independently and autonomously. Exceptional organization and multitasking skills. Excellent written and verbal communication skills. High level of discretion, judgement, and emotional intelligence. Able to influence without authority and maintain strong relationships across the organization. Calm, flexible, and effective under pressure. Exhibit growth mindset and team-orientated behaviors. Requirements Education: Bachelor’s degree in business, communications or related field. Experience: 7-10 years' experience supporting senior executives, with at least 3 years supporting C-level leadership. Prior experience managing office operations or facilities. Experience in productivity tools (Microsoft Office) and virtual meeting platforms. Experience with vendor management, budgeting, and office technology systems.

Responsibilities

The Executive Assistant & Office Manager will provide comprehensive administrative support to the CEO and COO while overseeing daily office operations. This includes managing calendars, coordinating meetings, and ensuring efficient office management.