Executive Assistant & Office Manager at GuideTech LLC

Lenexa, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Microsoft Excel, Budget Tracking, Office Management, Financial Documentation, QuickBooks, Onboarding Logistics, Travel Coordination, Administrative Coordination

Industry

Defense and Space Manufacturing

Description

Description GuideTech, a subsidiary of Palladyne AI (NASDAQ: PYDN), is seeking a highly organized Executive Assistant & Office Manager who will help manage our office in Lenexa, Kansas. GuideTech is a rapidly growing aerospace company developing high-performance avionics and autonomy software for defense, space, and advanced unmanned systems. We support a wide range of platforms, from small UAVs to spacecraft, helping bring complex technologies from concept through flight-ready capability. Our culture is built on trust, integrity, and a shared commitment to meaningful work that supports national security, public safety, and critical technologies. We value accountability, collaboration, and continuous growth, and we take pride in doing things the right way. This full-time role plays a key part in keeping the office running smoothly through scheduling, reporting, and day-to-day administrative coordination, helping teams stay focused, organized, and able to deliver meaningful work. What You’ll Do Office management through calendar management, scheduling, coordinating office services, office events, and administrative support for executives. Oversee logistics for executive travel, meetings, and follow up items Prepare recurring reports using Microsoft Excel and internal tools Track and organize data related to budgets, project hours, and internal reporting Review invoices and assist with basic financial documentation and tracking Support onboarding logistics and general administrative processes Coordinate shipments, deliveries, and office supplies Requirements 3 or more years of experience in an executive assistant, administrative, or similar role Strong organizational skills and attention to detail Proficiency in Microsoft Excel and comfort working with data Ability to manage multiple priorities and follow through consistently Strong communication skills and professionalism Experience supporting executives directly Exposure to reporting or budget tracking Experience with QuickBooks or similar systems (preferred) Compensation and Benefits We offer competitive compensation and meaningful benefits designed to support both performance and purpose. Final offers are based on experience, skills, and role alignment. Benefits include medical insurance with low- to no-cost premiums, a 401(k) with a 5% match, paid time off, and additional benefits that support your overall well-being and personal priorities. Work Environment This is an onsite role based in Lenexa, Kansas, in a fast-paced and collaborative environment. The Fine Print No third-party candidates will be accepted. GuideTech is an equal opportunity employer.

Responsibilities

Manage office operations, executive calendars, and travel logistics to ensure smooth daily administrative coordination. Handle recurring reporting, budget tracking, and basic financial documentation using Microsoft Excel and internal tools.