Ingenia Polymers is a world-class, fast-growing, global company looking for people that have the passion to lead, the desire to grow, and the ability to create and deliver solutions for our customers. We offer an environment that is innovative, diverse, intellectually stimulating, and unique.
We are searching for an exceptional professional, detailed oriented with strong analytical and interpersonal skills to perform the role Executive Assistant/Office Manager at our Houston Corporate Office at Phoenix Tower.

MINIMUM QUALIFICATIONS.

• University degree or equivalent, in Business Administration, or an acceptable combination of education and progressively responsible experience.
• Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, reports, etc.
• Superior typing skills at 70-80 words per minute.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Professional, responsive, and positive work attitude is essential.

JOB-SPECIFIC SKILLS:

• Able to write and format moderately complex correspondence, including memos, letters, etc.
• High level of sound and independent judgment, reasoning, and discretion.
• Resourcefulness and flexibility.
• Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws.
• General mathematical and budgeting skills.
• Knowledge of supplies, equipment, and/or service ordering, as well as inventory control of these items.
• Able to maintain filing systems and basic databases.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• English Language

• Provide direct Executive and office management support to all members of the department, as directed by verbal or written instruction.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management or executive staff in connection with departmental matters.
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other interactions.
• Coordinate the logistical aspects of executive team programs, such as meetings, seminars, workshops, special projects, and events.
• Review all documents, reports, and correspondence prepared for signature of the executive team for format, content, grammar, and spelling, and make edits as necessary.
• Receive and screen all inbound telephone calls, e-mails, and visitors to the executive office; refer and/or redirect calls, e-mails, or visitors as applicable.
• Coordinate office activities; troubleshoot or escalate basic office administration issues.
• Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention of executive staff.
• Maintain daily appointment calendars of members of executive team.
• Complete expense reports of the CEO and other monetary duties.
• Assist with the preparation of presentations.
• Attending to the visitors in the office
• Ensuring that office/kitchen supplies are always available
• Any other duties as assigned