Letterform Archive seeks a highly organized, proactive Executive Assistant & Office Manager to support the Executive Director and ensure smooth day-to-day operations across the organization. This dual role balances high-level executive assistance with internal office coordination, offering a unique opportunity to be deeply embedded in a vibrant, design-focused nonprofit. The position is ideal for someone who thrives on managing complex calendars and relationships, is energized by behind-the-scenes operations, and enjoys creating systems that help others do their best work. The Executive Assistant & Office Manager will be a trusted partner to the Executive Director, while also maintaining a welcoming, well-run workplace for staff and guests. This is a full-time, onsite position based in San Francisco.

DESCRIPTION

About Letterform Archive
Letterform Archive is a nonprofit center for design inspiration, education, and community. We offer hands-on access to a curated collection of more than 100,000 items related to lettering, typography, calligraphy, and graphic design. Every year, we welcome thousands of visitors from across the world, including students, practitioners, and design admirers from every creative background. Learn more.
In addition to hosting visits and public events, the Archive serves a global community through social media, web content featuring state-of-the-art photography, and a book program that draws from the collection as well as publishes new work from its contributors. We offer courses and workshops in type design, calligraphy, and typography. We also curate exhibitions for our gallery in San Francisco and organize lectures by visiting artists and designers.
About Letterform Archive Books
Distributed in the international book trade by D.A.P., Letterform Archive Books publishes exquisite books and gift products on graphic design, typography, and lettering, drawing from the collection and its talented community to tell rich stories with exceptional reproduction and unique design. Sample titles include Amos Paul Kennedy, Jr.: Citizen Printer, Die Fläche: Design and Lettering of the Vienna Secession 1902–1911, The Complete Commercial Artist: Making Modern Design in Japan, 1928–1930, Bauhaus Typography at 100, and Emigre Fonts: Type Specimens, 1986–2024.
About the Letterform Archive Website
Edited by the editorial director and associate curator, letterformarchive.org hosts in-depth and accessible content that elucidates the unique collection at Letterform Archive and aims to inspire creative people of all backgrounds. Blog posts and topic pages guide an international audience through artifacts of graphic design, describing how it was made, how it changed over time, and why it matters today. Besides the collection and curatorial content, the site also provides information about the organization as a whole and its other programs, including education, exhibitions, fundraising, and programming.

MINIMUM QUALIFICATIONS

• 6-8+ years of experience in executive assistance, office management, or nonprofit administration.
• Strong organizational and operational skills with the ability to manage multiple priorities with a high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with productivity and collaboration tools (Google Workspace, MS Office, project management software, AI tools, Hubspot CRM, Gusto HRIS).
• Experience working with Boards, donors, or senior executives preferred.
• Discretion, professionalism, and interpersonal ease across a wide range of stakeholders.
• Commitment to the mission of Letterform Archive and to diversity, equity, inclusion, and accessibility
• Work Arrangement: Full-time onsite position in San Francisco.