Executive Assistant & Office Manager at Lincoln Avenue Communities

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

130000.0

Posted On

02 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking Skills, Communication Skills, Microsoft Office Suite, Project Management, Attention To Detail, Flexibility, Problem-Solving Skills

Industry

Real Estate

Description

About Lincoln Avenue Communities Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing. As a vertically integrated developer, investor, and long-term operator, we deliver sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 30 states. Our growing portfolio—more than 180 properties and 30,000+ homes—reflects our commitment to long-term impact, operational excellence, and resident well-being. LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance’s 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience. About This Role The Executive Assistant & Office Manager is responsible for overseeing the administrative and operational functions of the New York office, ensuring seamless day-to-day operations and a productive workplace environment. This role manages office logistics, including inventory and supply ordering, coordinating food and beverage services, welcoming visitors, and supporting the planning and execution of meetings and events. In addition, the role provides dedicated executive support to the General Counsel, with a focus on ensuring seamless coordination and proactive assistance. By streamlining administrative processes and anticipating operational needs, the Executive Assistant & Office Manager enables leadership to operate efficiently while allowing the broader team to stay focused on strategic priorities. This role reports directly to the General Counsel and requires an on-site presence four days per week (Monday–Thursday). What You'll Do Provide high-level support to our General Counsel, including managing their schedules, coordinating meetings, and preparing necessary materials. Handle heavy calendar management and scheduling using Microsoft Outlook. Coordinate and obtain signatures for various legal documents from executives across the organization. Prepare professional correspondence and accurately document meeting minutes. Arrange business travel, including itineraries and agendas. Assist executives in staying organized and tracking their task list via project management tools. Manage report tracking, file management, and meeting minutes. Coordinate meetings and events, including prepping and registering for conferences. Organize and submit expense reports on behalf of executives. Maintain strong business relationships with external vendors or parties. Provide general office support and back-up support for the administrative team. Conduct research and manage special projects as needed, demonstrating initiative and problem-solving skills. Manage admin and operations in the office, maintaining the office space and day-to-day needs of the on-site team. Organize food and drink delivery, manage office inventory, and greet and manage visitors. Coordinate with building management for facilities issues, maintain strong relationships with key vendors, and process and follow up on invoices. What You'll Bring Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to work independently and as part of a team, and collaborate effectively with others. Attention to detail and accuracy in managing paperwork, scheduling, and expenses. Flexibility and adaptability to changing priorities and demands. Positive attitude and strong work ethic. Education & Experience 5-10 years of administrative experience, including office coordination/management. Highly experienced with Microsoft Office Suite A bachelor's degree is required. Must be open to becoming an active notary public in New York state. Benefits The expected base salary range for the role is $115,000 - $130,000. This represents the current range and is subject to change. To determine starting pay we carefully consider a variety of factors, including primary work location and an evaluation of a candidate’s skills, experience, market demands, and internal parity. Our comprehensive total rewards package offers more than just a salary. Benefits include: Performance-based bonuses Full medical, dental, and vision coverage for you and your dependents 401(k) plan with employer matching and immediate vesting Life and disability insurance Generous PTO, holidays, and sick time Paid parental leave Employee referral incentives Fun company and team-building events Continuous learning and development opportunities

Responsibilities

The Executive Assistant & Office Manager oversees the administrative and operational functions of the New York office, ensuring seamless day-to-day operations. This role provides dedicated executive support to the General Counsel, streamlining administrative processes and anticipating operational needs.