Executive Assistant/Office Manager at Mesch

Fort Worth, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

80000.0

Posted On

30 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Administrative Support, Office Management, Client Experience, Data Entry, Invoice Preparation, Organizational Skills, Communication Skills, Attention to Detail, Microsoft Office, Professional Demeanor, Reliability, Discretion, Travel Coordination, Event Planning, Problem Solving

Industry

Accounting

Description

Company Description We are a well-established, family-owned accounting firm based in Fort Worth, Texas, serving individuals and businesses with tax, audit and advisory services. Our firm is built on long-term relationships, trust and a strong sense of community. We pride ourselves on treating every client with a warm, welcoming attitude, and we’re looking for a team member who shares that same commitment to service and professionalism. Job Description The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail-oriented, service-minded professional who thrives in a people-focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff. Key Responsibilities Executive & Administrative Support Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership Oversee email management, including drafting responses, routing messages and following up as needed Prepare and format correspondence, memos, reports and internal documents Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics Provide general administrative support to staff as needed Office Management & Client Experience Maintain a warm, welcoming front-office experience for clients and visitors Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations Receive and distribute packages, mail and deliveries; coordinate outgoing shipments Maintain office organization, conference room scheduling and general professional appearance Assist with onboarding support, office procedures and process documentation Coordinate facility-related requests and troubleshoot office-related issues Data Entry & Invoice Preparation Perform accurate data entry into firm systems, spreadsheets and internal trackers Prepare invoices and supporting documentation for review and processing Assist with time entry tracking, billing-related follow-up and light accounting/admin support Maintain confidential records and ensure accuracy in documentation Other Duties Support special projects and various administrative tasks as assigned Help plan internal events, team meetings and client-related office coordination Maintain discretion with sensitive and confidential information Qualifications Required 3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred) Strong organizational skills with the ability to manage competing priorities Excellent communication skills (written and verbal) High attention to detail and accuracy, especially with data entry and invoice preparation Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly Professional demeanor, reliability and discretion Preferred Experience in an accounting, legal, finance or professional services environment Familiarity with billing/invoicing and CRM or practice management systems Experience supporting senior leaders or multiple executives Additional Information What We Offer Competitive compensation based on experience Health benefits and paid time off A supportive, collaborative team environment A family-business culture that values respect, trust and long-term relationships Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential Stable, long-term position with a respected firm Work Schedule Monday-Friday, standard business hours On-site role in Fort Worth, TX How to Apply Please submit your resume and a brief cover letter describing your experience supporting leadership, managing office operations, and creating a professional and welcoming environment. Compensation range Compensation: $60,000-$80,000 per year (based on experience) Additional: Benefits, PTO and growth opportunities for exceptional performance

Responsibilities

The Executive Assistant/Office Manager supports firm leadership and manages front-office operations, ensuring a smooth experience for clients and staff. Key tasks include managing calendars, overseeing email, coordinating travel, and maintaining office organization.