Executive Assistant & Office Manager

at  Neuberger Berman

Position Overview
We are seeking an experienced friendly, professional Executive Assistant (EA) / Office Manager to join our Dubai office. This person needs to provide effective and efficient administrative support to the Managing Director and team in the Dubai office. The individual should have experience as an Executive level Assistant with excellent secretarial and organisational skills. They will need to be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base. This role will assist the team in all aspects of client management, becoming the team expert for systems and marketing information, diary management, as well as ensuring the smooth running of a busy office.

Primary Responsibilities

• Provide administrative support to the MENA Team
• Organize meetings, conference calls and video conference meetings across various time zones
• Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
• Book transport, accommodation and restaurants, as required
• Process invoices and coordinate payment with the Finance team
• Knowledge to use Concur
• Knowledge to use SalesForce
• Prepare itineraries for roadshow travel
• Organise roadshows logistics
• Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
• Responsible for printing, photocopying, scanning, archiving and filing
• Low level customisation of presentations, organising compliance sign-off and printing
• Liaising with the Events Team to manage events and roadshows
• Ensure office supplies and pantry inventory are always available
• Ad-hoc tasks to be actioned when required

Key Requirements / Qualifications

• 10 years + experience
• University Degree
• Strong Microsoft Excel, PowerPoint, Word, Outlook skills
• Excellent verbal and written communication skills - Arabic desirable
• Flexible approach with a “can-do” attitude
• Enthusiastic
• Professional, discreet and trustworthy
• Strong attention to detail essential

Neuberger Berman is an equal opportunity/affirmative action employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact
onlineaccommodations@nb.com.
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• Provide administrative support to the MENA Team
• Organize meetings, conference calls and video conference meetings across various time zones
• Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
• Book transport, accommodation and restaurants, as required
• Process invoices and coordinate payment with the Finance team
• Knowledge to use Concur
• Knowledge to use SalesForce
• Prepare itineraries for roadshow travel
• Organise roadshows logistics
• Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
• Responsible for printing, photocopying, scanning, archiving and filing
• Low level customisation of presentations, organising compliance sign-off and printing
• Liaising with the Events Team to manage events and roadshows
• Ensure office supplies and pantry inventory are always available
• Ad-hoc tasks to be actioned when require