Executive Assistant & Office Manager at Ridgeline Discovery

Basel, Basel-City, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Arrangements, Expense Reporting, Board Meeting Organization, Office Operations, Vendor Management, Document Management, Stakeholder Communication, Multitasking, Interpersonal Skills, Administrative Software, Procurement

Industry

Biotechnology Research

Description

About us Ridgeline Discovery, a Versant Ventures Discovery Engine, creates and operates Versant-financed innovative biotech companies in partnership with entrepreneurs, industry, and leading academics across Europe. In recent years, Ridgeline has assembled an international team of >50 highly experienced drug discovery and industry professionals and built and operated multiple new successful companies; these companies have raised significant funds through Series B, IPO and an exit through a trade sale. We are seeking a proactive and highly organized Executive Assistant & Office Manager to provide comprehensive administrative and organizational support to our leadership team and the wider organization. This role requires office presence to effectively oversee operations, support team members, and ensure the smooth day-to-day functioning of our office environment. As a key part of this role, you will serve as the Executive Assistant and Office Manager for 2-3 newly established biotech companies, providing direct support to their management teams. You will help coordinate day-to-day operations, manage administrative processes, facilitate communication, and contribute to building an efficient and well-organized working environment as these companies grow. Responsibilities Executive & Administrative Support Provide calendar management, travel arrangements, expense reporting, and correspondence support for executives. Act as a key point of contact for external stakeholders, including investors, partners, and visitors. Organize and manage Board meetings, leadership meetings, and company events, ensuring preparation of agendas, materials, and follow-ups. Assist with document management, contracting processes, and administrative workflows. Office Operations Oversee the procurement and management of office supplies, furniture, IT equipment, and vendor services. Coordinate and maintain office infrastructure, including equipment maintenance and cleanliness. Handle visitor reception, conference room scheduling, mail, deliveries, and catering arrangements. Qualifications Proven experience in executive support and office management roles. Highly reliable and flexible, with a strong sense of responsibility and commitment. Able to work independently, proactively, and with a high degree of ownership. Ability and willingness to work onsite daily as part of the office team. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills for internal and external collaboration. Proficiency in office tools, document management systems, and administrative software. A proactive, solution-oriented mindset with attention to detail. Candidates must already have the legal right to work in Switzerland, as we are unable to provide visa or work permit sponsorship for this position. What we currently offer People: We are an international and diverse team with talented and passionate people. Creativity: We offer an innovative and creative environment. Development: We support the individual development of our employees. Fun: From time-to-time we organise cool off-site summer and winter team events. Offices: Our well-equipped laboratories and offices are located at the Tech Park, a premier address for early-stage start-ups in Basel. Commuter Benefits: We support our employees tailored to their personal needs in commuting to work and offer parking facilities or a commuter contribution. Flexible Working: We support flexible working as appropriate. Christmas Closure: In addition to the 24 holidays per year, our offices/labs are closed between Christmas and New Year. Birthday Retreat: On top of that, your birthday is your personal holiday - our employees enjoy their birthday with a day off. Food: We like get-togethers during lunch time. Enjoy tasty, subsidised meals from our FELFEL food fridge. Please note that these benefits are subject to change at the company’s discretion and do not constitute a contractual entitlement.

Responsibilities

Provide comprehensive administrative and executive support to leadership teams and manage day-to-day office operations for multiple biotech companies. This includes coordinating calendars, travel, board meetings, and overseeing office infrastructure and procurement.