Executive Assistant & Office Manager – Shape Nexi Sweden’s Success at Nexi Career Site

Helsinki, Uusimaa, Finland -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Office Management, Calendar Management, Travel Logistics, Expense Reporting, Filing, Correspondence Management, Report Preparation, Presentation Preparation, Internal Communication, Intranet Maintenance, Project Coordination, Research, Proactivity, Confidentiality, PowerPoint

Industry

Financial Services

Description

Shape the Future of Payments with Nexi in 2026 Envision a world where every transaction feels effortless, safe, and connected. At Nexi, we’re leading this transformation, building tools and solutions that redefine how the world pays. By joining us, you’ll play a part in creating the next generation of digital payments in an innovative, supportive, and international environment. Why This Role Is Right for You We are seeking a highly organized, proactive, and confident Assistant and with your proven experience as an Executive Assistant or similar role, you’ll act as a trusted partner to our Country CEO and play a key role in supporting the Swedish organization. You´ll be handling day‑to‑day coordination, communication, and operational support, ensuring the smooth functioning of leadership activities and country operations. If you thrive in a fast‑paced environment, enjoy juggling multiple priorities, and excel at building strong relationships, this may be the perfect fit. You’ll be part of a dynamic, collaborative environment where your work directly contributes to leadership effectiveness and country operations. This is a role with both responsibility and impact—ideal for someone who enjoys being at the center of communication, coordination, and culture. About Your Future Role In this position, you will: * Executive & Administrative Support * Taking ownership of meetings by gathering and preparing documents, taking notes, and following up on action items. * Manage and maintain the Country CEO’s calendar, coordinate meetings, and arrange travel logistics. * Track, document, and process expense reports and costs, ensuring accuracy and timely management. * Handle day‑to‑day administrative tasks, including filing, correspondence management, access and data entry. * Prepare and compile reports, presentations, and other key documents. * Internal Communication & Collaboration * Work closely with the internal communications team to draft, review, and distribute clear, professional internal messages. * Maintain and update the country intranet with news, announcements, and relevant content. * Partner with various departments to support cross-functional projects and ensure milestones are met. * Office & Culture Engagement * Partner with facilities to maintain a productive office environment * Plan and execute engaging office events and activities * Lead the Engagement Committee to enhance employee experience and culture * Project Coordination & Research * Support special projects by conducting research, organizing information, and developing detailed reports. * Anticipate challenges, identify solutions, and take initiative to keep projects on track. What Makes You a Great Fit We’re looking for someone eager to make a difference, and your mindset and personality is what we value the most and will focus on Essential Qualifications: * You have demonstrated experience as an Assistant or Executive Assistant, supporting senior stakeholders. * Exceptional written and verbal communication skills—capable of crafting clear, polished messages on behalf of leadership. * Confidence in interacting with stakeholders at all levels, serving as a professional and trustworthy point of contact. * Proactive and positive mindset, taking ownership with the ability to anticipate needs, being confident in flagging issues early, and proposing solutions. * Strong critical-thinking and decision-making abilities, able to act independently while supporting strategic objectives. * High standards of professionalism and confidentiality, especially when handling sensitive information. * Sound judgment and discretion, ensuring confidential materials are managed responsibly and securely.,in * We expect you to bring strong experience with the tools you´ll be, using frequently with us like PowerPoint, Excel & MS Office etc. Your Next Step Starts Here If this opportunity excites you, we’d love to hear your story. Submit your application today, and let’s shape the future of digital payments together! What’s in it for You? * Attractive salary and a competitive benefits package to reward your expertise and contributions * Tech equipment: Get the tools you need to succeed, including the latest technology to support your work * Join an international team: Collaborate with experts from across Europe and bring your ideas to life in a dynamic, global environment * Grow and develop: Gain hands-on experience and structured training through our PayTech University, designed to accelerate your career and help you reach your full potential Discover Life at Nexi We’re an international team of 10,000+ people across 25 countries, united by shared ambition and a passion for innovation. Learn more about our culture, Values, and how we’re shaping the future of digital payments. Visit our Life at Nexi [https://www.nexigroup.com/en/people/life-at-nexi/overview/?utm_source=career-platform&utm_medium=job-openings&utm_content=standard.] page. Diversity and Inclusion at Nexi We are proud to be an equal opportunity employer: together, we succeed by embracing our differences and creating a future where everyone can thrive. Your Next Step Starts Here If this opportunity excites you, we’d love to hear your story. Submit your application today, and let’s shape the future of digital payments together! Are you interested in joining one of Europe's leading PayTech companies? Do you want to be part of a diverse team, collaborating with colleagues from across Europe? If so, you're in the right place! We are the result of merging Nexi, Nets, and Sia, with a presence in over 25 countries. With over 80 years of experience, we offer plenty of opportunities for personal and professional growth At Nexi, we learn, adapt, and think like entrepreneurs. Discover more about our culture by visiting this page: https://www.nexigroup.com/en/people/life-at-nexi/overview/?utm_source=career-platform&utm_medium=job-openings&utm_content=about-the-team [https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nexigroup.com%2Fen%2Fpeople%2Flife-at-nexi%2Foverview%2F%3Futm_source%3Dcareer-platform%26utm_medium%3Djob-openings%26utm_content%3Dabout-the-team&data=05%7C02%7Cmartin.hansen%40nexigroup.com%7C6ce2c79c050b4a6ae67508dce9f39036%7C79dc228fc8f240168bf0b990b6c72e98%7C0%7C0%7C638642479740827182%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UjdZpTgk1iZHyc4dSuzrunzfrq2qpB8ul6tSNMs4UN0%3D&reserved=0]

Responsibilities

The role involves providing comprehensive executive and administrative support to the Country CEO, including managing calendars, coordinating meetings, handling travel, and processing expenses. Additionally, the assistant will support internal communication, office culture engagement through event planning, and assist with special projects through research and reporting.