Executive Assistant & Office Manager (Singapore) at Tazapay Pte Ltd

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

0.0

Posted On

27 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Office Management, Legal Administrative Support, Organizational Skills, Multitasking, Communication Skills, Professionalism, Confidentiality, Attention to Detail, Google Workspace, Microsoft Office, Problem-Solving, Interpersonal Skills, Adaptability, Dependability, Operational Excellence

Industry

Financial Services

Description

Job Title: Executive Assistant & Office Manager (Singapore) Location: Singapore (Onsite) Experience Required: Minimum 4 years Reporting To: Founding Team About Tazapay Tazapay is a Singapore-based fintech company revolutionizing cross-border payments and escrow solutions for businesses across Asia and beyond. Our platform enables secure, compliant, and transparent financial transactions, helping businesses expand globally with confidence. Backed by leading investors, Tazapay partners with global banks, payment processors, and regulators to provide trusted financial infrastructure for the digital economy. We are a dynamic and fast-growing company where innovation, integrity, and collaboration drive everything we do. Role Overview The Executive Assistant & Office Manager will play a pivotal role in supporting the founding team and ensuring smooth day-to-day operations of the Singapore office. The role requires a highly organized and proactive individual capable of managing executive schedules, office administration, and light paralegal work related to documentation, licensing, and corporate governance. This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and can handle multiple responsibilities with discretion, efficiency, and attention to detail. Key Responsibilities 1. Executive Assistance Manage complex calendars and coordinate meetings, appointments, and travel itineraries for the founding team. Prepare meeting briefs, presentations, and post-meeting follow-ups. Act as a liaison between the founding team and internal/external stakeholders. Maintain confidentiality and handle sensitive information with discretion. 2. Office Management Oversee day-to-day office operations and ensure a professional working environment. Manage vendors, suppliers, and service providers. Oversee procurement, office supplies, and facility maintenance. Support onboarding/offboarding processes and coordinate team events or meetings. Ensure compliance with company policies and operational best practices. Support organisation of company events for clients and partners including vendor management, set up, guest management etc 3. Legal Administrative Support Assist in preparing, organizing, and maintaining corporate and legal documents. Coordinate notarization, execution, and filing of documents related to payment partners, licensing, and other regulatory requirements. Schedule and organize board meetings, including agenda preparation, minute-taking, and circulation of meeting materials. Liaise with external counsel, regulators, and partners as needed. Requirements Bachelor’s degree or equivalent qualification. Minimum of 4 years of experience as an Executive Assistant, Office Manager, or in a paralegal/administrative role, preferably within financial services, fintech, or a fast-paced startup environment. Strong organizational, multitasking, and communication skills. High level of professionalism, confidentiality, and attention to detail. Proficiency in Google Workspace, Microsoft Office, and other productivity tools. Must be based in Singapore and eligible to work in Singapore. Attributes for Success Self-starter with a proactive and problem-solving mindset. Ability to manage multiple priorities and tight deadlines. Strong interpersonal skills and ability to interact effectively with senior stakeholders. Adaptable, dependable, and committed to operational excellence.

Responsibilities

The Executive Assistant & Office Manager will support the founding team and ensure smooth day-to-day operations of the Singapore office. Responsibilities include managing executive schedules, office administration, and light paralegal work related to documentation and corporate governance.