Executive Assistant / Office Manager at SRS Real Estate Partners

Newport Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Office Management, Administrative Oversight, Calendar Management, Travel Coordination, Meeting Preparation, Confidentiality, Communication Skills, Microsoft Office Suite, Google Workspace, Problem-Solving, Decision-Making, Attention to Detail, Team Support, Event Coordination, Vendor Management

Industry

Real Estate

Description

Description Position Summary We are seeking a proactive, detail-oriented, and highly organized Executive Assistant/Office Manager to support leadership and ensure the smooth operation of the office. This hybrid role requires exceptional communication and multitasking skills, discretion, and the ability to thrive in a dynamic, fast-paced environment. Fast-paced work environment requiring high-touch customer service with 50+ producers and 10+ staff in the office, plus additional support for remote producers. Key Responsibilities: Executive Support Provide high-level administrative support to executive(s), including calendar management, travel coordination, and meeting preparation. Draft, review, and manage correspondence, presentations, and reports. Handle confidential information with the highest level of discretion. Coordinate and schedule meetings, conference calls, and events, ensuring all logistics are in place. Track and assist with follow-up actions on meetings and strategic initiatives. Liaise with clients, partners, and other stakeholders on behalf of executives. Office Management Oversee day-to-day office operations and act as the main point of contact for facility-related matters. Maintain office supplies inventory and place orders as needed. Coordinate with IT, property management, and vendors to ensure a productive work environment. Manage office events and leadership expenses. Plan and coordinate internal events, staff meetings, and team-building activities. Ensure compliance with company policies and procedures. Administrative Oversight Supervise and support other administrative staff (if applicable). Maintain office systems and procedures to ensure alignment with the Operations Department. Serve as the go-to resource for office communications, onboarding logistics, and team support. Requirements Qualifications Bachelor’s degree or equivalent work experience. Minimum 5 years of experience in an executive support or office management role. Excellent verbal and written communication skills. Strong proficiency in Microsoft Office Suite and Google Workspace; experience with project management tools is a plus. Demonstrated ability to handle multiple priorities with exceptional attention to detail. Proven ability to maintain professionalism and confidentiality. Competencies Self-starter with a proactive, can-do attitude. Flexible and adaptable to changing priorities. Strong problem-solving and decision-making skills. WHAT WE BELIEVE We succeed when our clients succeed. Our success is measured in the achievement of our clients’ objectives, satisfaction, and trust. · Integrity – We will not compromise our individual or corporate integrity for any reason · Respect – We celebrate the intrinsic value of each person and embrace diverse perspectives · Teamwork – Collective efforts provide extraordinary results · Balance – A consistently productive team balances family, faith, community, and self · Leadership – Continued success relies on our ability to attract and motivate leaders of character ***We do not use 3rd party recruiting agencies***

Responsibilities

The Executive Assistant/Office Manager will provide high-level administrative support to executives and oversee day-to-day office operations. This includes managing calendars, coordinating travel, and ensuring compliance with company policies.