Executive Assistant & Office Manager at THE PRINCIPIA CORPORATION

Elsah, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

27.5

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Planning and Organizing, Communication, Interpersonal Skills, Project Management, Team Player, Confidentiality, Positivity

Industry

education

Description

Title: Executive Assistant & Office Manager Department/Location: Admissions and Enrollment/Principia College Position Type: Full-Time, 12-month Summary The Executive Assistant to the Dean of Admissions & Office Manager provides high-level administrative and organizational support to the Dean of Admissions while ensuring the smooth daily operations of the admissions office. This role is central to the effective coordination of schedules, communications, and projects for the Dean, as well as the efficient management of office resources, procedures, and staff support. The incumbent will facilitate cross-functional collaboration, implement streamlined office processes, and contribute to data-informed planning within the admissions team. Through proactive problem-solving and a commitment to service excellence, the Executive Assistant and Office Manager advances the admissions office’s goals and objectives. Who We Are At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia’s team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of alumni and friends. At Principia College, our globally-focused curriculum honors diverse perspectives and develops creative changemakers who use their academic skills for good in service to themselves, their communities, and the world. In-depth study meets real-world experience through study abroad programs, internships, capstone projects, and a robust slate of student activities, including a world-renowned mediation team, top-ranked solar car team, national champion rugby club, and the nation’s oldest student-run public affairs conference. Principia employees are part of an engaging academic community preparing students to be tomorrow’s leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment [https://www.principia.edu/debm] where everyone feels they belong and are valued. Primary Responsibilities * Manages the Dean of Admissions’ calendar, correspondence, travel arrangements, and meeting logistics, ensuring all commitments are well-coordinated and priorities are met * Oversees daily office operations, including supply management, document preparation, and the maintenance of office systems, to support a productive admissions environment * Serves as a primary point of contact for internal and external stakeholders, facilitating clear and timely communications on behalf of the Dean and the admissions office * Coordinates and supports recruitment events and outreach efforts, working with admissions staff to ensure successful execution and adherence to institutional goals * Assists with the preparation of regular reports on application metrics, office operations, and project progress for the Dean, Associate Dean, and leadership team * Works closely with data, systems, and analytics colleagues to gather and organize information for meetings, planning sessions, and continuous improvement initiatives * Monitors and implements best practices in office management and administrative support, identifying opportunities for improved efficiency and service * Fosters a collaborative and inclusive office culture by supporting staff onboarding, professional development, and team-building activities * Acts as a liaison between Admissions, Student Financial Services, the Registrar’s Office, and campus partners, ensuring effective coordination and a seamless prospective student experience * Oversees scheduling, logistics, and support functions for cross-office projects, including maintaining shared resources and central office tools * Provides administrative oversight for additional student services events, including on-campus admissions and student financial services activities. Core Competencies * Planning and Organizing: Prioritizes and plans work activities; uses time efficiently; manages multiple projects and tasks simultaneously * Communication: Provides regular, consistent, and meaningful information. Listens carefully to others and ensures message is understood. Ensures important matters are shared with all appropriate parties. Communicates in a clear and concise manner. Tailors communication style to needs of the recipient. * Interpersonal Skills: Strong interpersonal skills and the ability to work effectively and professionally with candidates and staff at all levels and build strong relationships * Project Management: Monitors status of projects, thoroughly deals with project details, holds project owners and participants accountable, delivers clear, accurate depiction of status * Team player: Ability to collaborate and partner with peers and senior leaders is critical, with an ability to listen, give and receive feedback, and be comfortable exchanging ideas and speaking candidly in a professional and collegial manner * Confidentiality: Proven ability to handle sensitive information with discretion and maintain confidentiality. * Positivity: Optimistic, positive, and focused on elevating and bringing out the very best in themselves and others. Faculty and staff are invited to understand teammates’ strengths and how they can complement each other. Minimum Qualifications * Student of Christian Science preferred * Supportive of Principia’s guiding statements as articulated here https://www.principia.edu/about/guiding-statements [https://www.principia.edu/about/guiding-statements] * Associate’s degree required; Bachelor’s degree preferred, ideally in business administration, management, communications, or a related field * At least 3 years of progressively responsible administrative support experience, preferably in higher education or a professional office environment * Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management systems or databases The statements above describe the general nature and level of work but are not a complete list of responsibilities and are subject to change at the discretion of Principia. Compensation and Benefits We offer a competitive starting salary range for this position: $23.80 - $27.50 hourly, commensurate with experience and qualifications. In addition to salary, our comprehensive total rewards package includes: * Generous Employee Tuition Discount: Enjoy a 90% discount on tuition (pro-rated for part-time staff) for your eligible children enrolled from Pre-K3 through College (infant and acorn programs excluded). * Relocation: Principia provides a relocation imbursement of up to 12% of your annual salary, when moving from outside a radius of more than 50 miles. * Professional Development: Access to learning opportunities, training programs, and career growth support. * Comprehensive Benefits: Learn more about all our benefits here [https://www.principia.edu/jobs/highlights], including comprehensive health, dental, and vision plans, paid time off, a 403(b) retirement plan with Principia matching, and more. Equal Opportunity Principia, a mission-driven institution, believes every person has the right to an equitable and respectful educational environment and workplace. Principia does not discriminate on the basis of race, color, national origin, ethnicity, gender (identity or expression), sexual orientation, family status, disability, age, or military or veteran status. In hiring, admissions, and related decisions, Principia—as an institution with a religious mission—gives preference, where appropriate, to Christian Scientists.

Responsibilities

The Executive Assistant manages the Dean of Admissions’ calendar and oversees daily office operations, ensuring effective communication and coordination within the admissions office. This role also involves supporting recruitment events and preparing reports on application metrics and office operations.