JOB SUMMARY:

We are seeking a highly skilled, proactive, and trustworthy Executive Assistant & Office Manager to provide comprehensive support to the CEO. This role requires exceptional organizational, communication, and leadership skills. The ideal candidate will act as a strategic partner to the CEO, manage the daily operations of the CEO’s office, and take on a leadership role in managing company functions or decisions when delegated.
This position goes beyond traditional secretarial duties and requires the ability to act as a decision-maker, communicator, and problem-solver, especially when representing the CEO or stepping in as acting General Manager.

REQUIRED QUALIFICATIONS & SKILLS:

• Bachelor’s degree in Business Administration, Management, or a related field. (Master’s degree is a plus.)
• Minimum of 5 years of experience in executive-level support or management roles.
• Fluent in English – Arabic speaker is a must.
• Demonstrated leadership and independent decision-making ability.
• Excellent interpersonal, verbal, and written communication skills.
• High level of discretion, professionalism, and emotional intelligence.
• Strong follow-up and project coordination capabilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools.
  Job Type: Full-time

Application Question(s):

• Are you fluent in both English and Arabic (spoken and written)? Yes or No
• Do you have at least 5 years of experience supporting a C-level executive or working in a leadership/managerial capacity? Yes or No
• Have you previously managed tasks or made decisions on behalf of an executive (such as acting as their delegate or point of contact)? Yes or No

Experience:

• in a shipping, logistics, or transportation : 5 years (Preferred)

KEY RESPONSIBILITIES:EXECUTIVE SUPPORT:

• Manage the CEO’s calendar, travel, meetings, and daily agenda.
• Draft reports, official communications, presentations, and minutes of meetings.
• Maintain smooth and professional communication on behalf of the CEO.
• Coordinate and follow up on tasks, deadlines, and strategic initiatives.

LEADERSHIP & ACTING GM ROLE:

• Represent the CEO in high-level meetings and communications when required.
• Make executive-level decisions as delegated, ensuring alignment with company goals.
• Follow up with department heads and ensure execution of CEO instructions.
• Monitor and report on departmental performance and challenges.
• Lead and support strategic projects on behalf of the CEO.

FOLLOW-UP & ACCOUNTABILITY:

• Track progress of assigned tasks and ensure timely completion.
• Coordinate interdepartmental collaboration and remove roadblocks.
• Ensure company decisions and priorities are implemented efficiently.