TRI POINTE HOMES RALEIGH IS LOOKING FOR AN EXPERIENCED INDIVIDUAL TO JOIN OUR TALENTED GROUP AS AN EXECUTIVE ASSISTANT/OFFICE MANAGER.

Position Highlights: In this multifaceted role, you will be responsible for providing administrative support to the Division President, executive team and for the division’s day to day office operations.

AT TRI POINTE HOMES, WE ARE INTENTIONAL ABOUT FOSTERING AN ENVIRONMENT WHERE YOU, AND ALL INDIVIDUALS, ARE ENCOURAGED TO BE THEIR AUTHENTIC SELVES. WE EMBRACE INDIVIDUALITY AND STRIVE TO BE CONSCIOUSLY INCLUSIVE OF DIFFERENT BACKGROUNDS, EXPERIENCES, AND PERSPECTIVES IN EVERY ASPECT OF OUR BUSINESS. WE BELIEVE OUR COMPANY’S STRENGTH RELIES ON THE DIVERSITY OF THE TEAM AND THE UNIQUE, INNOVATIVE IDEAS EVERYONE CONTRIBUTES.

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Position Qualifications:

• High School Diploma or equivalent required. College degree preferred.
• Minimum 5 years experience providing administrative support for senior-level executives
• High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
• Ability to multi-task and be self-directed in a fast-paced, growing, evolving, results-oriented environment
• Highly motivated and able to work in a fast-paced, rapidly changing environment and remain calm and poised under pressure
• Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively
• Excellent computer skills including experience with Microsoft Windows (advanced Excel, Word, PowerPoint, and Outlook), internet functionality, and other related computer applications, phones, Smartphones, and communication systems
• Possess strong work ethic, integrity, and loyalty
• Demonstrated leadership capabilities, able to adapt and learn quickly in a high growth company
• Experience with office systems and setups and typical business operations
• High level of ownership, accountability, and initiativ

Physical Requirements:

• May be sedentary for extended periods, 4 or more hours per day
• Frequent standing, walking, and moving around office
• Visual acuity for detailed computer work
• Hearing ability for frequent phone calls
• Occasional driving to coordinate off-site event

POSITION RESPONSIBILITIES:

• Provide executive administrative support to Division President and leadership team.
• Proactively manage complex calendar with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.
• Arrange detailed travel plans and itineraries.
• Ensures that expense reports are accurately and efficiently completed.
• Manage and partner with all appropriate stakeholders, as needed, in the planning and execution of meetings, off-sites, and division activities.
• Prepare meeting material, agendas, set-up/clean-up, and take minutes for meetings as requested.
• Accurately compose correspondence, prepare PowerPoint presentations, organizational charts, reports, graphics, etc. that may be confidential, as needed.
• Proactively requests information and actions on behalf of Division Leader(s) and ensures that these requests are fulfilled efficiently and effectively before deadlines.
• Understand business priorities and identify process improvements to create efficiency.
• Builds a strong relationship with all internal and external business liaisons.
• Welcome guests by greeting them, in person or on the telephone; handle requests and queries appropriately.
• Work closely with the HR leader on various administrative HR duties.
• Manage daily functions of the office including, but not limited to, office equipment, personnel attendance, supplies, cleanliness, the flow of incoming and outgoing mail/packages, postage machine and labels, and office subscriptions.
• Set up office systems, procedures, and records (electronic and paper).
• Serve as point of contact for office facility 24/7 for employees and property management including, but not limited to, maintenance, keys, janitorial, heat/air, pest control, floor/carpet cleaning, paint touchup, and other building-related items.
• Assign, collect, and track all building access cards.
• Gather, investigate and analyze specific issues affecting the office, independently develop and prepare non-routine responses, reports, and correspondence that can be sensitive and confidential.
• Manage business operations for the office, including processing contracts and invoices, purchasing, expense reports, and preparation of monthly reconciliation reports.
• Serves as the lead Floor Liaison for building emergencies. Maintain building evacuation plan and identified team to assist in safely evacuating office during drills and emergencies.
• Coordinate monthly birthday and anniversary announcements.
• Order office supplies as needed and/or requested.
• May be responsible for front desk, lobby, and breakroom operations.
• Allocate office space; coordinate office moves; prepare space for new employees; space planning.
• Organizes and helps facilitate office moves (e.g. relocating employees, expanding to additional space, moving into new office spaces, etc.), as needed.
• Complete any additional projects, tasks, and assignments as assigned on time.

Position Qualifications:

• High School Diploma or equivalent required. College degree preferred.
• Minimum 5 years experience providing administrative support for senior-level executives
• High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
• Ability to multi-task and be self-directed in a fast-paced, growing, evolving, results-oriented environment
• Highly motivated and able to work in a fast-paced, rapidly changing environment and remain calm and poised under pressure
• Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively
• Excellent computer skills including experience with Microsoft Windows (advanced Excel, Word, PowerPoint, and Outlook), internet functionality, and other related computer applications, phones, Smartphones, and communication systems
• Possess strong work ethic, integrity, and loyalty
• Demonstrated leadership capabilities, able to adapt and learn quickly in a high growth company
• Experience with office systems and setups and typical business operations
• High level of ownership, accountability, and initiative

Physical Requirements:

• May be sedentary for extended periods, 4 or more hours per day
• Frequent standing, walking, and moving around office
• Visual acuity for detailed computer work
• Hearing ability for frequent phone calls
• Occasional driving to coordinate off-site events

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