Executive Assistant, Office of Provost (Basic Research) at UT Southwestern Medical Center

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

0.0

Posted On

28 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Independent Judgment, Discretion, Policy Implementation, Departmental Functions Coordination, Financial Management, Budgetary Matters, Personnel Matters, Record Keeping, Correspondence Examination, Work Prioritization, Statistical Compilation, Report Preparation, Guest Arrangement, Fund Tracking

Industry

Higher Education

Description

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY The Executive Assistant works under minimal direction; this position provides high-level administrative and operational support to the Vice Provost and Dean of Basic Research. The role requires a high degree of initiative, independent judgment, and discretion in interpreting and implementing university-wide policies. The individual will assist in managing departmental functions and ensuring smooth coordination across research-focused units. This position is 100%25 on campus. Monday-Friday from 8 am – 5 pm. Please submit a cover letter as part of the application process for consideration. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100%25 coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required Education Associate's Degree in business administration or related field. Experience 8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent. Will consider additional experience or education in lieu of requirements. Highly preferred Previous or current academic medical research experience. JOB DUTIES Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency. Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive. Maintains appropriate financial and personnel records. Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources. Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate. Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required. Makes arrangements for official guests and receives visitors as required. Appropriates and tracks funds as necessary. May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases. Performs other duties as assigned. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Responsibilities

This role provides high-level administrative and operational support to the Vice Provost and Dean of Basic Research, requiring initiative and discretion in implementing university policies. Key duties involve coordinating departmental administrative functions, managing interdepartmental relationships concerning finance and personnel, and preparing administrative reports.