Executive Assistant, Office of the CEO at Bjak

Yuexiu District, Guangdong Province, China -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

0.0

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Operations, Project coordination, Stakeholder management, Communication, Organizational skills, Strategic planning, Hiring coordination, Vendor management, Problem solving, Time management, Attention to detail, Adaptability, Business administration

Industry

Software Development

Description

About the Role We are hiring an Executive Assistant, Office of the CEO – China to support A1’s early market entry and local setup. You will work closely with the CEO to ensure key priorities move forward — from preparing materials and coordinating meetings, to supporting early hiring and office setup. This is a highly execution-focused role. We are looking for someone who is reliable, organised, and comfortable handling a wide range of responsibilities in a fast-moving environment. What You Will Be Doing Support the CEO and leadership team on day-to-day activities related to A1’s China market entry Coordinate and execute key initiatives across office setup, hiring, partnerships, and operations Prepare meeting materials, summaries, presentations, and briefing notes for internal discussions and external meetings Support early hiring efforts by coordinating with recruiters, agencies, and hiring partners Manage interview scheduling, meeting coordination, and follow-ups with both internal teams and external stakeholders Assist in managing communications with vendors, recruiters, and service providers involved in China setup Act as a central coordination point across teams to ensure priorities and follow-ups are executed effectively Handle urgent tasks, ad-hoc requests, and last-minute changes with speed and sound judgment What We’re Looking For Experience in operations, executive support, startup environments, consulting, or business coordination Strong organisational skills with the ability to manage multiple priorities in an unstructured environment Comfortable working closely with senior leadership and handling sensitive information Clear communication skills and confidence engaging external stakeholders Hands-on mindset with strong ownership — able to operate without a defined playbook High reliability and strong follow-through Familiarity with the China business environment (vendors, hiring ecosystem, admin processes) is a plus (Background is flexible. We care most about execution ability, judgment, and willingness to build from zero.) How We Work The best products in the world are built by small, world-class teams. We operate with high talent density and a hands-on approach. Decisions are made collectively, and we move quickly — balancing high-quality execution with continuous learning. Working here requires the ability to bring structure to ambiguity, exercise sound judgment, and execute independently. Our goal is to build products that feel truly magical in the hands of our users. Interview Process If there is a potential fit, we will arrange 3–4 rounds of interviews. Interviews may be conducted via online meetings or onsite, depending on location. We value efficiency and direct communication, and aim to provide timely feedback and decisions. Successful candidates will have the opportunity to join a team building AI products with real-world impact at global scale.

Responsibilities

The Executive Assistant will support the CEO and leadership team with daily operations, office setup, and market entry initiatives in China. They will also manage meeting coordination, hiring processes, and communications with external stakeholders to ensure organizational priorities are met.