Executive Assistant, Office of the CEO at Bjak

Madison, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

0.0

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Operations, Project coordination, Calendar management, Communication, Organizational skills, Hiring support, Vendor management, Presentation preparation, Stakeholder management, Startup operations, Time management, Problem solving, Attention to detail

Industry

Software Development

Description

About the Role We are hiring an Executive Assistant, Office of the CEO to help establish A1’s early presence in the United States. You will work directly with the CEO to keep key activities moving - from preparing materials and coordinating meetings, to supporting hiring efforts and helping set up the US office. This role is practical and execution-focused. We are looking for someone reliable, organized, and comfortable handling a wide range of tasks. What You Will Be Doing Support the CEO and leadership team on day-to-day activities related to A1’s US market entry. Help coordinate and execute key initiatives related to office setup, hiring, partnerships, and operations. Prepare meeting materials, summaries, presentations, and briefing notes for internal discussions, investor conversations, and external meetings. Assist with building and managing a network of recruiters and hiring partners to support early team building in the US. Coordinate candidate interviews, meeting schedules, and follow-ups with both internal teams and external partners. Help manage communications with external vendors, recruiters, and service providers involved in the US setup. Act as a central coordination point across teams to ensure priorities and follow-ups are executed. Handle urgent tasks, ad-hoc requests, and last-minute changes in a fast-moving startup environment. What We’re Looking For Experience in operations, executive support, consulting, startups, business coordination, or similar roles. Strong organizational skills and ability to manage multiple priorities in an unstructured environment. Comfort working closely with senior leadership and handling sensitive information. Clear communication skills and confidence interacting with external parties. A hands-on mindset - willing to take ownership and figure things out without a playbook. High reliability and strong follow-through. Background is flexible. What matters most is execution ability, judgment, and willingness to build from zero. How We Work The best products today in the world were built by small, world class teams. We are a high talent density and hands-on team. We make decisions collectively, move at rapid speed, striking a balance between shipping high quality work and learning. Joining our team requires the ability to bring structure, exercise judgment, and execute independently. Our goal is to put in hands of our users a truly magical product Interview process If there appears to be a fit, we'll reach to schedule 3, but no more than 4 interviews. Applications are evaluated by our technical team members. Interviews will be conducted via virtual meetings and/or onsite. We value transparency and efficiency, so expect a prompt decision. If you've demonstrated the exceptional skills and mindset we're looking for, we'll extend an offer to join us. This isn't just a job offer; it's an invitation to be part of a team that's bringing AI to have practical benefits to billions globally.

Responsibilities

The Executive Assistant will support the CEO with daily operations, office setup, and hiring initiatives in the US market. They will also manage meeting materials, coordinate schedules, and act as a central point of contact for internal and external stakeholders.