Executive Assistant at OKSI

Torrance, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

92000.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Discretion, Professionalism, Confidentiality, Anticipation, Proactive Resolution, Attention To Detail, Accuracy, Microsoft Office, Calendar Management, Travel Coordination, Report Preparation, Expense Reporting, Record Maintenance

Industry

Defense and Space Manufacturing

Description

Description About Opto-Knowledge Systems, Inc. Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies supporting aerospace, defense, and scientific applications. Our teams combine engineering, optics, and machine learning expertise to deliver innovative solutions to complex technical challenges. Position Overview OKSI is seeking a highly organized Executive Assistant to provide administrative and operational support to executive leadership. This role manages complex schedules, coordinates meetings and travel, prepares communications and reports, and helps ensure smooth coordination across teams. The Executive Assistant plays a key role in supporting leadership priorities and helping executives stay focused on strategic initiatives. What You Will Do Manage calendars for executive leadership including scheduling meetings, coordinating priorities, and ensuring efficient use of time Coordinate internal and external meetings including scheduling, agenda preparation, and follow up on action items Arrange domestic and international travel including flights, lodging, transportation, and itineraries Draft correspondence, reports, and presentations on behalf of executives Support coordination across departments by tracking deliverables and helping manage deadlines Maintain organized records and documentation while handling sensitive information with discretion Assist with coordinating executive visits, customer meetings, and company events Prepare expense reports and support general administrative tasks for executive leadership Requirements Qualifications Strong organizational and time management skills Ability to manage multiple priorities in a fast paced environment High level of discretion and professionalism when handling confidential information Ability to anticipate needs and proactively resolve scheduling conflicts Strong attention to detail and accuracy Proficiency with Microsoft Office and standard office systems Preferred Qualifications Experience supporting executive leadership or senior management teams Experience coordinating complex calendars and travel logistics Experience using Unanet or similar ERP systems for timekeeping or expense reporting Experience preparing professional reports, presentations, or briefing materials Experience working in a technology, engineering, or defense environment Experience Three to five years of administrative or executive support experience Work Environment and Schedule Full-time position Compensation and Benefits Salary range: $68,000 - $92,000 annually. Medical, dental, and vision coverage fully paid by the employer for employees. Three weeks of vacation to start Automatic company contribution to 401K – 5% of earned wages (no matching required) Educational assistance and professional development opportunities In-office (St. Petersburg, FL or Torrance, CA) or remote work (United States) available (position dependent) Additional Requirements: You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position. We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. This employer participates in E-Verify. This employer participates in E-Verify.

Responsibilities

The Executive Assistant will manage complex schedules, coordinate meetings and travel, and prepare communications and reports for executive leadership to ensure smooth coordination across teams. This role is key in supporting leadership priorities and helping executives focus on strategic initiatives.