Executive Assistant to the CEO
Location: Coquitlam, British Columbia | Hybrid
Compensation: $80,000 – $100,000 + Benefits
Employment Type: Full-Time, Permanent
Overview
Our client, a well-established construction and development services company, is seeking their very first Executive Assistant to the CEO. This newly created role comes at a critical time, as the CEO requires a trusted right hand to keep operations running smoothly while they focus on sales, client relationships, and overall company growth.
This is a career-defining opportunity to step into a leadership support role where your organization, discretion, and initiative will have a direct impact on business success.

Key Responsibilities

• Executive Support
• Manage and prioritize the CEO’s calendar, meetings, and site visits.
• Review and organize emails, draft correspondence, and flag urgent matters.
• Prepare meeting agendas, briefing materials, and follow-up action items.
• Coordinate travel arrangements, expense tracking, and special projects.
• Operational Support
• Act as liaison between the CEO, staff, subcontractors, and clients.
• Assist with project coordination tasks such as scheduling confirmations, client communications, and materials ordering.
• Track key deadlines, follow-ups, and operational priorities to ensure timely execution.
• Handle confidential business and financial information with discretion.
• Personal & Ad Hoc Support
• Provide occasional personal administrative support to free up the CEO’s time.
• Run errands, coordinate vehicle and site logistics, and assist with urgent personal or professional matters after hours when needed.

Qualifications & Experience

• Executive/Administrative Background
• 5+ years of experience as an Executive Assistant, Office Manager, or high-level Administrator.
• Direct experience supporting executives in a small-to-medium sized construction, development, trades, or restoration company (painting/renovation industry experience highly valued).
• Core Skills
• Exceptional organizational skills, with the ability to manage multiple priorities and think several steps ahead.
• Strong written, verbal, and interpersonal communication abilities.
• Tech-savvy with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling/project management tools.
• Familiarity with financial or bookkeeping tools (e.g., QuickBooks) is an asset.
• Other Requirements
• Comfortable with flexible hours, including occasional after-hours support.
• Professional discretion when handling confidential and sensitive information.
• Valid driver’s license and access to a reliable vehicle (approx. 25% of the role involves driving for errands, client-related needs, or site visits).

Why Join?

• Be the CEO’s first Executive Assistant, shaping how the role and processes function.
• Competitive salary between $80,000 and $100,000 with growth potential.
• Benefits package plus vehicle allowance and gas reimbursement for work-related driving.
• Hybrid schedule (office-based with some remote flexibility).
• Opportunity for meaningful impact and long-term career growth in a dynamic, expanding company.

Job Types: Full-time, Permanent
Pay: $78,000.00-$101,000.00 per year

Application question(s):

• Do you have 5+ years of Executive Assistant or comparable experience?
• Have you supported executives in a construction, trades, or development environment?
• Are you comfortable providing both business and occasional personal administrative support?
• Do you hold a valid driver’s license and have reliable access to a vehicle?

Work Location: In perso

• Executive Support
• Manage and prioritize the CEO’s calendar, meetings, and site visits.
• Review and organize emails, draft correspondence, and flag urgent matters.
• Prepare meeting agendas, briefing materials, and follow-up action items.
• Coordinate travel arrangements, expense tracking, and special projects.
• Operational Support
• Act as liaison between the CEO, staff, subcontractors, and clients.
• Assist with project coordination tasks such as scheduling confirmations, client communications, and materials ordering.
• Track key deadlines, follow-ups, and operational priorities to ensure timely execution.
• Handle confidential business and financial information with discretion.
• Personal & Ad Hoc Support
• Provide occasional personal administrative support to free up the CEO’s time.
• Run errands, coordinate vehicle and site logistics, and assist with urgent personal or professional matters after hours when needed