Executive Assistant (Onsite) at iBio, Inc.

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

96900.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Document Preparation, Data Entry, SharePoint, Meeting Organization, Correspondence Drafting, Office Supply Management, Microsoft 365 Suite, Teams, Excel, PowerPoint, Word, Detail-Oriented, Discretion, Communication

Industry

Biotechnology Research

Description

Description About iBio iBio, Inc. is a preclinical stage biotechnology company leveraging the power of Artificial Intelligence (AI”) for the development of hard-to-drug precision antibodies in the cardiometabolic and obesity space. Our core mission is to harness the potential of AI and machine learning (“ML”) to unveil novel biologics which other scientists have been unable to develop. Through our innovative AI Drug Discovery Platform, we have been able to identify differentiated molecules aimed to address unmet needs by current glucagon-like peptide-1 (“GLP-1”) receptor agonists. For more information, visit www.ibioinc.com or follow us on LinkedIn. The Opportunity We need a proactive Executive Assistant to serve as the right hand to our CEO. In this role, you aren’t just "managing a calendar"—you are optimizing the CEO’s most valuable resource: time. You will be the glue that holds our executive operations together, ensuring that while our scientists focus on the lab, our business moves at the speed of light. What You’ll Do: Calendar & Schedule Coordination: Maintain the CEO’s calendar with precision, ensuring meetings are scheduled logically and all parties have the necessary dial-in or location details. Travel & Logistics: Research and book travel arrangements, including flights, hotels, and ground transportation. Prepare digital itineraries and ensure all travel documentation is organized. Administrative Document Support: Assist in the preparation and formatting of documents, presentations, and spreadsheets. Perform data entry and ensure digital filing systems (SharePoint) are organized and up to date. Board & Meeting Assistance: Help organize Board and leadership meetings by booking rooms, ordering catering, and distributing digital materials. Communication & Reception: Act as a first point of contact for the executive office, greeting visitors and emails appropriately. Draft routine correspondence and internal announcements under the direction of the CEO. Office Operations: Monitor office supplies, executing shopping trips (e.g., Costco, Staples, or FedEx), and assist in maintaining a professional office environment. Requirements What We’re Looking For: Bachelor’s degree required (Business, Communications, or English preferred). 2+ years of experience in an administrative or office support role is required. No prior Life Science experience required, but a strong interest in biotechnology and a "quick-study" mindset are essential. Experience in a high-growth startup is a plus. What Sets You Apart Required Experience: Tech Savvy: High proficiency in the Microsoft 365 Suite (Teams, Excel, PowerPoint, Word, and SharePoint). Detail-Oriented: A natural knack for catching typos, spotting scheduling conflicts, and maintaining high standards of accuracy. Discretion: Ability to handle sensitive company information with absolute confidentiality and professional integrity. Communication: Excellent written and verbal communication skills; able to interact professionally with everyone from vendors to the CEO. Reliability & "The Doer" Mindset: A "no task too small" attitude with a commitment to following projects through to completion—whether it’s a high-level report or a last-minute supply run. Adaptable "Multi-Hatter": Comfortable wearing multiple hats in a dynamic environment; demonstrates the agility to pivot between administrative, creative, and operational tasks as company needs evolve. Proactive Problem Solver: Self-motivated and resourceful; doesn’t just identify a problem but takes the initiative to find and implement a solution. Travel Percentage by land and/or air: as needed At iBio, your expertise will shape the future of biologics, with opportunities to drive innovation, collaborate with top scientists, and make a real-world impact. Bring your expertise. Lead with vision. Drive discoveries that change lives. California Base Salary Range The expected annual base salary for this position ranges from $73,100.00 to $96,900.00, plus bonus, equity, and comprehensive benefits. The base salary range reflects the target range for this position, but individual pay will be determined by various factors, including the qualifications of the individual applicant for the position, years of relevant experience, job-related skills, relevant education attained, work location, and organizational needs. This range may be modified in the future. A discretionary annual bonus may be available based on individual and Company performance. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability, veteran status or other protected classes. What do we offer? We provide competitive and comprehensive benefits to our employees. Below are some highlights of our benefits: Medical, Dental, and Vision Insurance Options Flexible Time Off Our company observes seven designated holidays each calendar year. 401(k) with Company Match as described in plan documents. Life and Disability Insurance Short-term and long-term disability insurance EEO Statement iBio is proud of its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status. iBio is committed to helping individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at iBio, please email ibio_peopleculture@ibioinc.com for further assistance. Please note that this email address is intended only to request an accommodation as part of the application process. Any other correspondence will not receive a response. Notice to Recruiters Thank you for your interest in iBio and our recruitment opportunities. Recruiting and employment are managed through the Human Resources Department. iBio requires a signed agreement be in place prior the presentation of any candidates. We ask that recruiters and agencies do not contact or solicit employees or managers in an attempt to present candidates. iBio will not be obligated or responsible for any requested fees to candidate resumes that are unsolicited and or submitted to hiring managers without a written agreement between iBio and any recruiters and agencies.

Responsibilities

The Executive Assistant will serve as the right hand to the CEO, optimizing their time through precise calendar and schedule coordination, and managing all travel and logistics arrangements. This role also involves administrative support, organizing board and leadership meetings, acting as a first point of contact, and monitoring general office operations.