Executive Assistant at OPEN LOOK BUSINESS SOLUTIONS

Cebu, Isabela, Philippines -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

0.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Presentation Preparation, Client Relations, Administrative Support, Research, Project Management Tools, Communication, Organization, Problem Solving

Industry

Book and Periodical Publishing

Description

Please note: We only process applications submitted through this link. To start your application, please submit through the link below: https://forms.clickup.com/25726088/f/rh348-319438/HYHOHNIUDYOPRXGTTW Position Overview: We are seeking a skilled and professional Executive Virtual Assistant to support our executive leadership team. This role involves managing administrative tasks, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, and the ability to handle sensitive information with discretion. Key Responsibilities Administrative and Scheduling Support Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements. Handle correspondence, including drafting emails, memos, and other communications on behalf of the executive. Maintain organized records and ensure timely follow-ups on tasks and deadlines. Presentation Preparation Create, edit, and format professional presentations and reports for internal and external meetings. Conduct research, gather data, and ensure accuracy and alignment with organizational branding. Collaborate with internal teams to obtain necessary content for presentation materials. Client Interaction Serve as a liaison between the executive and clients and partners. Professionally represent the executive during client-facing interactions during virtual meetings. Facilitate communication and ensure prompt resolution of client inquiries and concerns. Event and Meeting Coordination Assist in planning and coordinating meetings, events, and client engagements. Prepare agendas, meeting notes, and action items as required. Ensure the smooth execution of presentations and client meetings. Qualifications Bachelors degree or equivalent experience in business administration or a related field. Proven experience as an Executive Assistant or in a similar role. Experience in preparing client-facing presentations or materials. Familiarity with project management tools and processes. Strong attention to detail and problem-solving abilities. Work Arrangements Full - time Work from home Follow Eastern Time Zone Please note: We only process applications submitted through this link. To start your application, please submit through the link below: https://forms.clickup.com/25726088/f/rh348-319438/HYHOHNIUDYOPRXGTTW

Responsibilities

Provide high-level administrative and scheduling support to the executive leadership team. Manage client interactions and create professional presentation materials for internal and external meetings.