Executive Assistant- Operations Coordinator at Remote Raven

, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

6.0

Posted On

12 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Client Coordination, Task Management, Recruitment Systems, ATS Management, Document Management, Process Follow-Through, Attention to Detail, Proactivity, Team Collaboration, Time Management, Excel, DocuSign, SharePoint, Client Services, Hybrid Role

Industry

Consumer Services

Description

About the Role We are seeking a highly organized, proactive Executive Assistant / Operations Coordinator to support senior leadership while also assisting the Operations team with execution and follow-through. This is a hybrid role that blends executive-level support, client coordination, and operational task management. The ideal candidate understands urgency, can prioritize effectively, and is comfortable working across systems, teams, and client-facing workflows with minimal supervision. Key Responsibilities Executive Support Provide daily overviews of meetings and priorities, ensuring leadership is prepared and aligned Understand the executive’s day-to-day flow and anticipate needs Assist with client emails and communications when needed Manage and send documents via DocuSign Scheduling candidate interviews Other tasks as they come up Client & Search Operations Send client status updates every 7 business days Manage active searches, including: Setting benchmarks for each new search Tracking urgency and progress Draft and send client introduction emails and Search Is Live emails Understand and act on client priority and importance Recruitment Systems & ATS Management Manage Workable, including: Adding new clients Removing inactive clients Creating, editing, and closing job postings Maintain overall ATS accuracy and hygiene Verify candidate credentials (CDDs) once candidates pass the 4th interview stage Coordinate Culture Index or other client assessment for candidate results Operations Team Support Assist the Operations team with non-urgent tasks, follow-ups, and documentation Collaborate closely with Recruitment and Operations teams to ensure alignment Help track tasks, deadlines, and handoffs between teams Support operational reporting and process follow-through Document & Platform Management Manage SharePoint, including job description organization and version control Maintain clean, consistent documentation across systems Ensure accuracy of internal and client-facing materials Core Competencies Strong sense of urgency and prioritization Highly organized, detail-oriented, and process-driven Excellent written and verbal communication skills Comfortable working independently across executive and operations tasks Confident managing multiple systems and workflows Professional, discreet, and trustworthy Preferred Experience Experience in recruitment, staffing, or client services environments Familiarity with Workable or other ATS platforms Experience with SharePoint, DocuSign, and CRM/HR tools Prior hybrid EA + Operations or Coordinator role experience Advanced Excel This is a full time role Up to $6/hr 100% Remote

Responsibilities

The Executive Assistant / Operations Coordinator will provide support to senior leadership and assist the Operations team with task management and execution. Key responsibilities include managing client communications, scheduling interviews, and maintaining recruitment systems.