Executive Assistant - Operations at EACH

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

0.0

Posted On

21 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Organisational Awareness, Judgement, Communication Skills, Project Management, Planning, Time Management, Emotional Intelligence, Resilience, Collaboration, Stakeholder Management, Diary Management, Customer Service, Event Coordination, Process Improvement, Relationship Building

Industry

Individual and Family Services

Description

Job Description Full time ongoing position Working across Each locations in Melbourne, with hybrid working options available Competitive Salary + 12% Super + generous Salary Packaging benefits of up to $18,550 About the Executive Assistant team The Executive Assistant team at Each plays a vital role in enabling our Executive leadership to deliver on strategic priorities. Working closely with the CEO and Executive Team, this team ensures seamless coordination, communication, and support across the organisation. Your Role, Your Impact As Executive Assistant - Operations, you’ll be the trusted partner to our Executive Director - Operations, providing high-level support that enables them to focus on strategic priorities. This position operates with a high degree of autonomy and requires exceptional organisational awareness, judgement, and the ability to operate confidently across strategic and operational contexts. Your work will contribute to shaping the future of Each, ensuring our leaders can make a real difference for our teams and the communities we serve. Key responsibilities: Streamline the flow of information, communications, and stakeholder access for senior leaders Prepare and distribute high-level correspondence including reports, presentations, and Board papers Organise and support events, meetings, and key projects across the directorate Provide secretariat support to committees, working groups and operational meetings, including compilation of agendas, minutes, and follow-up actions Deliver prompt, confidential, and high-quality customer service to all stakeholders Champion projects and initiatives that drive collaboration and improve organisational efficiency Manage a complex diary to optimise the Executive’s time Foster and maintain strong, positive relationships with colleagues, partners, and stakeholders Arrange travel and accommodation logistics for the Executive Director – Operations and operational staff where required About you You’ll thrive in this role if you have: Extensive experience (at least 5 years) supporting executive-level leaders Excellent verbal, written, and interpersonal communication skills Demonstrated project management skills and can juggle multiple priorities Strong planning, organisational, and time management skills Confidence to work independently and collaboratively and enjoy a fast paced environment Success in this position also calls for emotional intelligence, resilience, and sound judgement, enabling you to remain calm and adaptable in a dynamic environment where priorities can shift quickly. What will make you stand out A qualification in business administration (e.g., Advanced Diploma of Business Administration) Experience in a not-for-profit or values-driven organisation Ability to identify and drive process improvements Passion for building inclusive, supportive workplaces What’s in it for you At Each you’ll be supported to be your best. We provide: Supportive & inclusive culture – Work with like-minded colleagues and leaders who genuinely care Balance your way – Flexible work arrangements to help you juggle work and life commitments Boost your take-home pay – Not-for-Profit Salary Packaging (up to $15,900 tax-free per year) plus an extra $2,650 tax-free for meals and entertainment Corporate discounts - Retailers include JB Hi Fi, Haymes Paint & The Good Guys Endless career opportunities – With over 200 programs across QLD, NSW, ACT, and VIC, there are plenty of pathways to progress More leave when you need it – 4 weeks annual leave, sick/carer’s leave, family & domestic violence leave, and the option to purchase extra leave A workplace designed for you – Well-resourced facilities, on-site parking, and everything you need to do your best work Extra savings on the side – Access novated leasing for a cost-effective way to manage your vehicle expenses Ready to take the next step? To view the full Position Description, click here or visit each.com.au, go to ‘Work With Us’ > ‘Careers’ > ‘Open Roles’ and search for this position. For more information, please contact Vicki Kalfat at [email protected] Applications Close: Wednesday 4th February 2026 Please note that applications will be reviewed as they are received. Interviews may take place during the advertising period - so don't miss out and apply today! Additional Information Next Steps in the Hiring Process Thank you for your interest in joining Each! To learn more about next steps, please check out our Hiring Process Guide. We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant. Didn’t find the perfect role today? Stay connected by joining our Talent Community — be the first to hear about new opportunities at Each!

Responsibilities

The Executive Assistant - Operations will streamline communication and support for the Executive Director - Operations, ensuring effective coordination across the organization. Responsibilities include managing information flow, preparing high-level correspondence, and organizing events and meetings.