Executive Assistant - Optima Camelview at Optima, Inc.

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

0.0

Posted On

23 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administration, Office Operations, Hospitality Management, Meeting Coordination, Vendor Management, Microsoft 365, Logistics Management, Personal Assistant Support, Notary Public

Industry

Real Estate

Description

Executive Assistant Join Optima and become the heartbeat of our Arizona headquarters— where design, innovation, and luxury living come together. We’re seeking a polished, highly organized professional to lead day-to-day office operations and deliver a seamless, executive-level experience for our leadership team, employees, and guests. This is a high-visibility role where your attention to detail, proactive mindset, and hospitality-driven approach will make a tangible impact every day. What You’ll Do Provide administrative support to the President and other executives at the Optima Camelview office. Own the full office experience—ensuring a professional, welcoming, and always “ready” environment. Coordinate meetings, events, and executive logistics with precision. Manage vendors, supplies, mail, and facilities needs. Provide personal assistant support to the family office as needed. This is an on-site role, start time 8:30 am. What You Bring 8+ years of work experience in executive office administration, hospitality, or operations support. Bachelor’s degree preferred. Live within a 20-minute commute of the office at Camelview/Scottsdale. A proactive, service-first mindset, and able to manage multiple priorities in a calm manner. Strong Microsoft 365 skills and comfort managing workflows. Notary Public (AZ) or the ability to obtain within 60 days (company-sponsored). Professional presence with the ability to anticipate needs before they arise. Benefits At Optima, we believe benefits should be meaningful, competitive, and supportive of your whole life, including: 100% Company-Paid Medical Plan Option 401k with Employer Match Paid Parental Leave Paid Time Off & Holidays A beautiful, design-forward workplace and dynamic team environment Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics

Responsibilities

Provide high-level administrative support to the President and executives while managing day-to-day office operations. Ensure a professional environment by coordinating meetings, events, and facilities needs for the Arizona headquarters.