Executive Assistant - Oral Healthcare at Philips

Amsterdam, North Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

0.0

Posted On

25 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Administrative Support, Calendar Management, Travel Arrangements, Expense Reports, Procurement Processes, Organizational Skills, Interpersonal Skills, Communication Skills, Professionalism, Integrity, Discretion, Fluency in English, Microsoft Office 365, Workday, Concur

Industry

Hospitals and Health Care

Description

Job Title Executive Assistant - Oral Healthcare Job Description We are seeking an experienced Executive Assistant to support the Business Leader Oral Healthcare part of our Personal Health Business, as well as other executive leader(s) from the Oral Healthcare leadership team. You will be based at our head office in Amsterdam. Your role: Perform independently and proactively the full range of administrative tasks, including screening incoming and outgoing correspondence, managing calendars, planning complex meetings, preparing meeting materials and minutes, and coordinating follow-up actions. Manage all aspects of travel arrangements including visa applications, booking flights, accommodation and transportation, and related expense processing in compliance with company policy. Create purchase orders, monitor related invoices, and assist with budget tracking. Maintain a comprehensive overview of the Leadership Team’s (LT) holiday and absence schedules. Serve as the primary point of contact for internal departments, team members, and external stakeholders on behalf of the Executives. Assists in organizing high profile events, workshops, and conferences, as required by the Executive(s) including preparing necessary materials, ensuring technical setup, overseeing all logistical elements, liaising with senior stakeholder etc. to ensure that all aspects of the event are well-managed and meet participant expectations. You're the right fit if: Minimum 10 years of work experience as an Executive Assistant or in a senior administrative support role within a dynamic, matrixed, and international environment. You possess a High School Diploma or have completed Vocational Education. Demonstrated ability to perform independently and proactively across a wide range of administrative responsibilities. Proven experience managing complex calendars, travel arrangements, expense reports, and procurement processes using tools such as Microsoft Office 365, Workday, and Concur. Experience working in a global organization, managing multiple time zones and cultural contexts. Strong organizational skills with meticulous attention to detail and the ability to prioritize effectively. Excellent interpersonal and communication skills, capable of working effectively with individuals at all levels of the organization. High degree of professionalism, integrity, and discretion in handling confidential information. Fluency in English (both written and verbal); additional languages are an advantage. How we work together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others. • Learn more about our business. • Discover our rich and exciting history. • Learn more about our purpose. If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here. #LI-EU #LI-hybrid At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success. It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance. Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. Know Your Rights

Responsibilities

The Executive Assistant will perform a full range of administrative tasks, manage travel arrangements, and assist in organizing high-profile events. They will serve as the primary point of contact for internal and external stakeholders on behalf of the executives.