Executive Assistant at Orchestra

Riviera Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

0.0

Posted On

09 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Meeting Coordination, Internal Communications, Project Tracking, Microsoft Office Suite, Adobe InDesign, Time Management, Written Communication, Verbal Communication, Stakeholder Management, Event Planning, Administrative Support, Discretion, Organization

Industry

Machinery Manufacturing

Description

Description Executive Assistant Location: West Palm Beach, FL Travel: Occasional travel required Join a Team That Drives Innovation At MMT, we are committed to excellence in automation, machine design, material handling, and custom tooling. Our success is built on accountability, collaboration, innovation, and a solutions-oriented mindset. We are seeking a highly organized, professional, and proactive Executive Assistant to support our Executive Leadership Team. This is a unique opportunity to work closely with the President, Division Presidents, and VP of Finance & Shared Services while contributing to key business initiatives across the organization. If you thrive in a fast-paced environment, enjoy managing multiple priorities, and excel at keeping executives and projects organized, we'd love to hear from you. What You'll Do As the Executive Assistant, you will serve as a trusted partner to MMT's executive leadership team, ensuring seamless day-to-day operations and supporting strategic initiatives. Key responsibilities include: Provide executive-level administrative support, including calendar management, travel arrangements, expense reporting, meeting coordination, and document preparation. Coordinate large internal meetings, leadership meetings, sales meetings, training events, and company-wide gatherings. Assist with internal communications, including company newsletters, executive communications, and intranet content management. Support company marketing initiatives, including company apparel programs and management of the company store. Track, coordinate, and follow up on executive projects and action items. Collaborate with leaders across Sales, Marketing, Operations, Finance, and other departments to ensure alignment and execution of priorities. Serve as a professional liaison with internal and external stakeholders, including executive leaders, business partners, and customers. What We're Looking For Education Associate's degree or Bachelor's degree preferred. Experience Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant required. Experience supporting senior leaders or executives strongly preferred. Experience in sales, marketing, event planning, or project coordination is a plus. Skills & Qualifications Exceptional verbal and written communication skills. Strong organizational and time-management abilities. Ability to manage multiple priorities and deadlines in a fast-paced environment. Professional presence and ability to interact effectively with individuals at all levels of the organization. Strong attention to detail and commitment to accuracy. Ability to work independently while remaining flexible and adaptable to changing priorities. High degree of integrity, professionalism, and discretion when handling confidential information. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Experience with Adobe InDesign or other Adobe Creative Suite products is a plus. Why Join MMT? Work directly with executive leadership and gain visibility across the organization. Be part of a growing company focused on innovation and operational excellence. Opportunity to contribute beyond traditional administrative support through project coordination and strategic initiatives. Collaborative and team-oriented culture where your contributions make an impact. Apply today and become a key contributor to the success of MMT's executive leadership team. Medical Manufacturing Technologies (MMT) is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law. MMT is committed to providing reasonable accommodations to qualified individuals with disabilities. If you need assistance or accommodation during the application or interview process, please contact us. MMT participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.

Responsibilities

Provide high-level administrative support to the Executive Leadership Team, including calendar, travel, and meeting management. Coordinate internal communications, marketing initiatives, and track executive projects to ensure organizational alignment.