Executive Assistant at Pacific Health Group

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

0.0

Posted On

25 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Multitasking, Written Communication, Verbal Communication, Google Workspace, Microsoft Office, Workable, Research Skills, Analytical Skills, Discretion, Integrity, Project Management, Event Coordination, Problem Solving, Attention to Detail

Industry

Public Health

Description

At Pacific Health Group, we are at the forefront of revolutionizing healthcare. You will play a vital role in this mission. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team. Overview The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. The candidate must be based in the San Diego area (Rancho Bernardo or San Marcos area) to provide in-person support. Responsibilities Executive Support & Administration Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts. Draft, proofread, and prepare correspondence, reports, and presentations. Serve as the primary point of contact for the executive, screening calls, emails, and communications. Handle confidential information with the highest level of discretion. Meeting & Event Coordination Plan, organize, and execute meetings, board sessions, and company events. Prepare agendas, materials, and follow-up action items. Document meeting minutes, track deliverables, and ensure accountability on next steps. Support ad hoc projects and initiatives led by the Executive Team. Project & Office Management Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets. Anticipate executive needs and proactively resolve potential issues. Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows. Maintain efficient office systems and oversee internal communications to ensure alignment across teams. Travel & External Engagement Arrange and coordinate business travel, accommodations, and itineraries. Support the CEO in meetings, conferences, and networking events by managing logistics and materials. Build and maintain relationships with stakeholders, vendors, and partners. Prepare briefing documents, presentations, and communication materials tailored to external stakeholders Education & Experience Bachelor’s degree in Business Administration or related field preferred 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership Knowledge & Skills Exceptional organizational, time management, and multitasking abilities Excellent written and verbal communication skills Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools Strong research and analytical skills High level of discretion and integrity in handling sensitive information Other Requirements Reliable transportation and flexibility to work occasional evenings or weekends as needed Time Off & Leave 160 Hours of Paid Time Off (PTO) 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment 4 Paid Volunteer Hours per Month to support causes you care about Bereavement Leave, including Fur Baby Bereavement Health & Wellness 90% Employer-paid Employee-Only Medical Benefits Flexible Spending Account (FSA) Short-Term & Long-Term Disability | AD&D Employee Assistance Program (EAP) Financial & Professional 401(k) with Company Match Monthly Stipend Opportunities for professional development and internal growth Culture & Perks Employee Discounts via Great Work Perks and Perks at Work Quarterly In-Person Events Equal Opportunity Employer Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply. Job Application & Offer Disclaimer Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include: • Submission of a completed internal application via our HRIS system • A formal pre-screen with our recruiting team • Completion of a skills assessment (if applicable to the position) • Participation in a final interview with hiring leadership • Receipt of a formal verbal offer from our authorized hiring team AI & Human Interaction (HI) in Recruitment Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location. All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.

Responsibilities

The Executive Assistant will manage complex executive calendars, draft correspondence, and serve as the primary point of contact for the President & CEO. Additionally, they will coordinate meetings and events, manage projects, and handle travel arrangements.