Executive Assistant at Paradromics Inc

Westhampton Beach, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Scheduling, Travel Coordination, Communication Skills, Confidentiality, Project Management, Process Improvement, Organizational Skills, Time Management, Problem-Solving, Attention to Detail, Microsoft Office Suite, Google Workspace, Interpersonal Skills, Collaboration

Industry

Biotechnology Research

Description

About Paradromics Paradromics Inc. is a neurotechnology pioneer developing advanced brain–computer interface (BCI) systems that restore communication and independence for people affected by paralysis, sensory loss, and severe neurological conditions. Headquartered in Austin, Texas, Paradromics operates with a remote-first culture, bringing together top talent in neuroscience, engineering, and business operations to drive transformative innovation. Our mission is to build direct data connections with the brain — empowering people and expanding what’s possible for human health and communication. Position Summary The Executive Assistant will provide high-level administrative and operational support to Paradromics’ executive leadership team, ensuring smooth coordination across projects, meetings, and communications. This role requires exceptional organization, discretion, and communication skills, as well as the ability to manage multiple priorities in a fast-paced, mission-driven environment. The ideal candidate is a proactive problem-solver who thrives in an innovative, dynamic setting and takes pride in supporting executive functions with professionalism and precision. Key Responsibilities Provide comprehensive administrative support to the CEO and executive team, including calendar management, scheduling, and travel coordination. Prepare, edit, and manage executive correspondence, reports, and presentations. Coordinate internal and external meetings, ensuring agendas, materials, and logistics are in order. Serve as a liaison between executives and internal teams, ensuring effective communication and timely follow-up on action items. Maintain confidentiality and handle sensitive information with discretion. Assist in tracking key initiatives, project timelines, and deliverables to ensure organizational alignment. Support onboarding and communication for executive-level partners, clients, and stakeholders. Manage expense reports, purchase orders, and other administrative documentation. Contribute to process improvement and operational efficiency within the executive office. Bachelor’s degree in Business Administration, Communications, or a related field. 5+ years of experience supporting C-level executives in a fast-paced or technology-driven organization. Exceptional organizational and time management skills with strong attention to detail. Excellent written and verbal communication abilities. High proficiency in productivity tools such as Microsoft Office Suite, Google Workspace, and project management software. Ability to prioritize and handle multiple tasks simultaneously while maintaining accuracy and professionalism. Proven track record of maintaining confidentiality and exercising sound judgment. Preferred Qualifications Experience in biotechnology, healthcare, or emerging technology industries. Familiarity with remote collaboration tools such as Slack, Asana, or Notion. Strong interpersonal skills and a collaborative approach to problem-solving. Prior experience managing executive communications or board-level coordination. Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Work From Home

Responsibilities

The Executive Assistant will provide high-level administrative and operational support to the executive leadership team. This includes managing calendars, scheduling meetings, and ensuring effective communication across projects.