Executive Assistant at Paragon Micro Incorporated

Buffalo Grove, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

0.0

Posted On

30 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Administrative Support, Office Management, HR Coordination, Organizational Skills, Communication Skills, Microsoft Office Suite, Time Management, Proactive Mindset, Problem Solving, Event Coordination, Confidentiality, Vendor Coordination, Employee Onboarding, Workplace Organization, Collaboration

Industry

IT Services and IT Consulting

Description

Description Paragon Micro is a forward-thinking technology solutions provider supporting commercial and public sector customers nationwide. We pride ourselves on operational excellence, trusted partnerships, and a people-first culture that values collaboration, accountability, and continuous improvement. As we continue to grow, we are committed to creating an in-office experience that reflects our professionalism, energy, and care for our people. Position Summary We are seeking an experienced and highly organized Executive Assistant & Office Operations Coordinator to provide proactive, high-touch support to our executive leadership team while serving as the heartbeat of our day-to-day office operations. This pivotal role blends executive administrative support, office management, and light HR coordination to ensure seamless operations and an exceptional experience for employees, candidates, and visitors alike. This role is ideal for someone who thrives in a dynamic, in-person environment, anticipates needs before they arise, and takes pride in being the go-to partner who keeps everything running smoothly. What You’ll Do Executive Support Provide proactive calendar management and administrative support to executive leaders, including scheduling complex meetings, coordinating travel, and managing expense reporting. Act as a trusted partner to executives by anticipating needs, prioritizing requests, and ensuring leaders are prepared for internal and external engagements. Office Operations & Experience Serve as a primary point of contact for office operations, overseeing supplies, vendor relationship coordination, facility's needs, and overall workplace organization. Ensure the office environment is welcoming, professional, and fully functional for employees and guests. Coordinate in-office meetings and events and leadership gatherings that promote engagement and collaboration. HR & Onboarding Support Partner with Human Resources to support employee onboarding, including greeting new hires on their first day, facilitating new-hire paperwork, and assisting with orientation sessions. Help ensure new employees feel welcomed, supported, and set up for success from day one. Maintain a high level of confidentiality and professionalism while handling sensitive information. Identify opportunities to streamline processes, improve efficiency, and enhance the overall employee and office experience. Requirements 5+ years of experience supporting senior executives, ideally in a fast-paced or growing organization. Exceptional organizational skills with strong attention to detail, follow-through, and time management. Confident, polished communicator who can effectively interact with executives, employees, and external partners. Proficiency in Microsoft Office Suite, calendar management tools, and familiarity with HR or onboarding systems. Possess a proactive, solutions-oriented mindset with the ability to anticipate needs and adapt to changing priorities. Comfort and enthusiasm for working onsite five days per week as the central hub for executive support and office coordination. Why Paragon Micro At Paragon Micro, this role is more than administrative support—it’s about impact. You’ll be a key partner to our leadership team, a champion of our workplace culture, and an essential contributor to how our employees and guests experience Paragon every day. If you enjoy variety, value in-person collaboration, and take pride in creating order, efficiency, and warmth in the workplace, you’ll thrive here.

Responsibilities

The Executive Assistant & Office Operations Coordinator will provide high-touch support to the executive leadership team and manage day-to-day office operations. This includes calendar management, coordinating travel, overseeing office supplies, and supporting employee onboarding.