Executive Assistant at Parc Center for Disabilities

Saint Petersburg, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Apr, 26

Salary

0.0

Posted On

03 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Time Management, Microsoft 365, Calendar Management, Project Coordination, Vendor Management, Event Planning, Documentation Management, Follow-Through, Discretion, Judgment, Proactivity, Record Keeping, Administrative Support

Industry

Non-profit Organizations

Description

Description Mission & Vision Parc Center for Disabilities is the premier provider of life-changing services to children and adults with developmental disabilities in the Tampa Bay area. Our vision is a community where all individuals live with dignity and are treated with respect. Our shared purpose is to provide exceptional services to our participants each and every day. We are seeking a highly organized and proactive Executive Assistant to support our Chief Operating Officer and Vice President of Operations. This role is critical to ensure smooth day-to-day operations, effective communication across departments, and timely execution of key operational and capital initiatives. Key Responsibilities: Manage complex calendars and executive email inboxes ensuring priorities are addressed efficiently Coordinate across departments tracking timelines, dependencies, and action items to include but are not limited to maintenance issues and project execution Monitor and follow up on maintenance schedules and capital project timelines to ensure milestones and deadlines are met Assist with management and scheduling of capital projects, including coordinating meetings, tracking approvals, maintaining documentation, and supporting timeline execution Prepare meeting agendas, presentations and detailed notes; distribute summaries and follow up on assigned actions Build and manage vendor/contractor relationships Assist with planning and support for internal and external events; to include attending events outside of business hours when necessary (evenings/weekends) Maintain highly organized records and workflows Serve as backup support to the EA to the President/CEO when unavailable Provide administrative support to other C-Suite executives as needed Requirements Qualifications: 5+ years supporting senior leaders (C-suite or VP-level preferred) Demonstrated ability to manage multiple priorities simultaneously while meeting deadlines Strong follow-through to ensure projects and action items are completed accurately and on time Excellent organizational, communication, and time-management skills Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) High level of professionalism, discretion, and judgment Reliable transportation required This is an opportunity to work closely with senior leadership and make a meaningful contribution to impact on operational excellence. Benefits Package 10 Paid Holidays 18 PTO Days and 2 Personal Days Health, Dental, & Vision coverage as well as voluntary supplemental benefits like Short-Term Disability, Accident, Critical Illness, Life & AD&D. Health Savings Accounts and Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement 403(b) Retirement Plan Other Requirements: Parc Center for Disabilities is proud to be a Drug-Free Workplace. Employees must pass Level II background check.

Responsibilities

The Executive Assistant will manage complex calendars, coordinate across departments, and assist with capital project management. This role is essential for ensuring effective communication and timely execution of operational initiatives.