Executive Assistant at ParetoHealth

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

0.0

Posted On

28 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Project Management, Communication Skills, Travel Coordination, Calendar Management, Problem-Solving Skills, Attention to Detail, Team Management, Microsoft Office Suite, Adaptability, Confidentiality, Multitasking, Leadership, Relationship Building, Independence, Flexibility

Industry

Insurance

Description

We’re in this for the greater good at ParetoHealth. Our mission is collective greatness, nothing less will do. Our team is a single force united in the drive to transform employee health benefits. The company was founded in 2011 to help small and medium-sized businesses fight the rising cost of employee health benefits. We blazed the trail with financing innovations that reduce the risks in self-insurance and deliver significant savings—and we continue to lead with a growing ecosystem of partners and world-class cost control solutions. But success is measured by more than dollars alone and we measure ours by the good that comes from knowing that every client and all their employees can count on effective, affordable healthcare for years to come. Please note that ParetoHealth does not provide employment visa sponsorship for this position. Candidates must be authorized to work in the United States without sponsorship both now or in the future. Position Summary: Pareto Health is seeking a dynamic, highly organized and responsive Executive Assistant to provide support to our executive leadership team. The person in this role must grasp business priorities, proactively anticipate needs, and implement process improvements to enhance the leadership team’s efficiency. The EA must demonstrate a high level of professionalism, manage competing priorities in a fast-paced environment, and own calendars and travel schedules for C-Level executives. The ideal candidate should have strong project and people management skills in a team environment and cultivate strong working relationships. Key Responsibilities: Manage complex calendar and scheduling to support teams in multiple time zones Manage multi-leg travel itineraries (often frequently changing) for multiple executives at once Organize, execute, and assist with team activities (staff meeting agendas, off-sites, and team social events) Manage and lead a team of three executive assistants Serve as the primary liaison between the executive team and internal/external stakeholders, ensuring clear, timely, and professional communication. Keep track of board meetings, materials, and communication. Work closely with the operations team members to track priorities and deliverables across the organization Required Skills & Qualifications: Bachelor’s degree preferred, or equivalent experience in a related field. Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced environment. Demonstrate the flexibility to adapt to constantly changing priorities and circumstances, maintaining composure and effectiveness under intense pressure. Take ownership of tasks and responsibilities, anticipating the needs of the executives and acting decisively without the need for prompting. Exceptional organizational skills with the ability to multitask and prioritize effectively. Experience booking travel on behalf of others. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management tools and software is a plus. Ability to work independently with minimal supervision and as part of a team. Strong problem-solving skills and attention to detail. Ability to handle sensitive information with the utmost discretion and confidentiality. Ability to travel domestically about 15% of the time. Often between office locations or by air to company events. Perks & Benefits: Fully paid medical, dental, and vision benefits. Flexible PTO 401k company contribution Tuition reimbursement Professional development allowance Transportation allowance and daily parking reimbursement Engaging hybrid work environment We are guided by our values: Fire in the belly The drive to learn, to improve, and to deliver outstanding value every day. See the field The ability to see the big picture and prepare to meet tomorrow’s needs. Get it done right The passion to produce at higher rates and to the highest standards. For the greater good A united community creating better health benefit solutions for all. Please note that any communication from our recruiters and hiring managers at ParetoHealth about a job opportunity will only be made by a ParetoHealth employee with an @paretohealth.com address. ParetoHealth does not conduct text message or chat-based interviews. Any other email addresses, agencies, or forums may be phishing scams designed to obtain your personal information. We will not ask you to provide personal or financial information, including, but not limited to, your social security number, online account passwords, credit card numbers, passport information, and other related banking information until we begin onboarding activities, which will be coordinated by a member of the ParetoHealth People Ops Team with an @paretohealth.com email address. Disclosures: ParetoHealth is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients. California Applicants: See Pareto’s CCPA Notice of Collection for California Employees and Applicants for information about how Pareto Captive Services, LLC, Pareto Health, LLC, and Pareto Underwriting Partners, LLC, together with their respective subsidiaries (collectively, “Pareto”) collects and uses personal information submitted by employment applicants.

Responsibilities

The Executive Assistant will manage complex calendars and travel itineraries for C-Level executives while organizing team activities. They will also serve as the primary liaison between the executive team and stakeholders, ensuring effective communication.