Executive Assistant (part-time) - Founder & CEO Support at Jeenka

Milan, Lombardy, Italy -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Ownership, Speed, Judgment, Organizational Skills, Execution Skills, Attention To Detail, Proactive Mindset, Accountability, Digital-Native, Fluent Italian, Fluent English, Fluent German, Basic Accounting, Legal Topics Exposure

Industry

Marketing Services

Description

We are looking for a smart, proactive, and highly reliable Executive Assistant to work directly with the Founder & CEO across multiple ventures, including Chora. The role sits at the intersection of operations, coordination, and execution, covering both business and personal activities. This is not a traditional assistant role. You will be involved in real decision flows, fast-moving situations, and unstructured environments where priorities shift quickly. The position is designed for someone who wants to learn fast, take ownership early, and grow into a broader role over time. Role Overview We are looking for an Executive Assistant to support the Founder & CEO in managing daily operations, communication, and execution across DACH and Italy, starting in May 2026. This role is focused on: ensuring priorities are executed and not lost bringing structure to complex and sometimes chaotic situations acting as a reliable extension of the Founder This is a high-responsibility role with strong growth potential, not a passive support function. Key Responsibilities Manage agenda, priorities, and scheduling across multiple countries Handle email management and inbox prioritisation for the Founder Support correspondence related to business activities (including Chora and related entities when needed) Organise travel, logistics, and cross-border coordination Join meetings, take notes, and produce clear summaries with next steps Track delegated activities and ensure follow-through across teams Support operational gaps where no clear owner exists Handle sensitive personal and business matters with full discretion Gradually take ownership of coordination and selected meetings Important note This role requires ownership, speed, and judgment. You will be exposed to sensitive information and expected to operate with a level of trust and responsibility typically reserved for senior roles. You will be expected to think, anticipate, and execute, not just assist. Strong organisational and execution skills High attention to detail (no superficial work) Proactive mindset: ability to anticipate and act without constant direction Comfortable working in dynamic, sometimes ambiguous environments Strong sense of ownership and accountability Digital-native (tools, AI, workflows) Fluent Italian Fluent English Fluent German Nice to have Basic accounting or administrative knowledge Exposure to legal topics (contracts, documentation, compliance) Growth & exposure Direct work with the Founder & CEO on real business situations Rapid learning curve across multiple domains Increasing responsibility over time Role evolution Designed to grow into a full-time position Potential expansion into operations, coordination, or management roles Environment International scope (DACH / Italy) Flexible structure with high autonomy Compensation Aligned with part-time scope and experience Designed to evolve with role growth

Responsibilities

The Executive Assistant will manage the Founder & CEO's agenda, priorities, and scheduling across multiple countries, handling email management and organizing complex travel and logistics. This role involves tracking delegated activities, supporting operational gaps, and handling sensitive business and personal matters with discretion.