Executive Assistant at PARTALE

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Email Management, Call Triage, Client Inquiries, Legal Team Liaison, Business Development Support, Time Entry Management, Legal Documentation, Data Entry, CRM, Document Management Systems, Administrative Assistance, Personal Assistance, Organization Skills, Teamwork, Prioritization

Industry

Financial Services

Description

About Us Watson Webb is an innovative and high-performing law firm based in Sydney’s CBD. Our mission is to provide our clients with breadth and depth of knowledge and commercial experience to solve even the most complex legal issues. A career with Watson Webb allows you to undertake quality work, experience a high level of collaboration, and work in a supportive, collaborative environment where effort is seen and rewarded. Our firm has a truly unique culture, and we are committed to providing our team members with the ability to work in an environment that is mutually beneficial for you, our clients, and our firm. About the role We're seeking a highly organised and proactive Executive Assistant to provide comprehensive support to a Managing Partner, Senior Associate and one of our lawyers. In this dynamic role, you'll be instrumental in managing their daily operations, ensuring seamless administrative flow, and contributing to their professional and personal efficiency. Responsibilities Manage the Partner's diary, including scheduling meetings, notifying them of daily attendances, and proactively arranging appointments. Triage communications by efficiently handling incoming phone calls, assisting with client inquiries when the Partner is unavailable, and daily reviewing and sorting their email inbox. Liaise with the legal team, acting as a key point of contact with lawyers on the Partner's team regarding client matters and firm operations. Support business development by assisting the Partner with events, client opportunities, and other initiatives. Manage time entries, ensuring the Partner's daily time is accurately recorded and entered into the practice management software. Assist with legal documentation, helping to collate briefs for barristers and prepare court and other necessary legal documents. Perform data entry, accurately inputting data into CRM and document management systems. Provide general support, offering comprehensive administrative and personal assistance to the Partner (e.g., dry cleaning, shopping, miscellaneous tasks). Your Experience Relevant experience of being a Personal or Executive Assistant, preferably in a legal firm, however, is not a requirement. Demonstrated experience in effectively managing complex schedules, triaging calls and emails, and coordinating appointments for senior professionals, ideally within a fast-paced environment. Prior experience with Business Administration, Business Development and Client Relationship Management. What will set you apart? The quality of your organisation skills as an experienced EA, with rigorous diary, time and email management. Fantastic teamwork and collaboration skills, both as a part of the legal and administrative teams. Ability to prioritise tasks, meet tight deadlines and assist the Partner of what is a busy law firm. Intuition and the EQ to make good decisions and communicate effectively with all members of the firm. Ability to keep strong ties to a fast-paced and sometimes challenging-to-access Partner. Minimise stressful workload of Partner by providing efficient and preventative administrative support. High level of attention to detail. How to Apply Please submit an expression of interest by selecting the “apply now” button and completing the online application form. Please note that you will be required to provide references and rights to work in Australia during the interview process. No recruitment agencies, thank you.

Responsibilities

The Executive Assistant will manage the Managing Partner's daily operations, including complex diary management, triaging communications, and liaising with the legal team regarding client matters and firm operations. Responsibilities also include supporting business development, managing time entries, assisting with legal documentation, and providing general administrative and personal support.