Executive Assistant at Pavago

Raleigh, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Communication, Project Management, Google Workspace, Microsoft Office, Time Zone Management, Meeting Preparation, Expense Tracking, Digital Filing, Stakeholder Management

Industry

Staffing and Recruiting

Description

Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required) About the Role We’re hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment. This is not a basic admin role. You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication. If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making. What You’ll OwnCalendar & Scheduling Management Manage complex executive calendars across multiple time zones Prioritize requests, resolve conflicts, and optimize time usage Coordinate meetings using: Google Calendar Microsoft Outlook Ensure executives are always prepared and never double-booked Communication & Executive Support Draft, edit, and send professional emails and memos Screen inbox, calls, and requests — escalate only what matters Act as a liaison between executives, clients, and internal teams Maintain clear, professional communication across stakeholders Meeting Preparation & Follow-Up Prepare agendas, talking points, and briefing documents Gather and synthesize key information before meetings Take notes, track action items, and ensure follow-through Keep executives aligned on priorities and outcomes Travel & Logistics Coordinate domestic and international travel Book flights, hotels, and transportation Build detailed itineraries and manage last-minute changes Handle expense tracking and reimbursements Project & Priority Management Track executive priorities and ongoing initiatives Follow up with teams to ensure deadlines are met Conduct research and prepare reports or summaries Support decision-making with structured information Administrative Operations Maintain organized digital filing systems Manage document versions, approvals, and workflows Handle confidential information with discretion Support onboarding/offboarding for senior roles What Success Looks Like Executive calendars run flawlessly No missed meetings, delays, or communication gaps Executives stay focused on strategy — not admin work Tasks are anticipated and handled proactively Stakeholders receive fast, clear, and professional responses What Makes You a Strong Fit Highly organized and detail-oriented Proactive — you think ahead, not react Strong communicator with executive-level polish Comfortable in fast-paced, high-pressure environments Able to manage multiple priorities without dropping quality Requirements (Must-Have)Experience 3+ years supporting senior executives Experience managing complex calendars and travel logistics Core Skills Proficiency in: Google Workspace Microsoft Office Strong written and verbal English communication Ability to manage scheduling across time zones High level of discretion and confidentiality Nice to Have Experience in startups, agencies, or high-growth environments Familiarity with tools like: Slack Zoom Notion Asana Experience supporting multiple executives Exposure to project or operations management What a Typical Day Looks Like Review calendar and prepare executive briefing notes Manage inbox, filter priorities, and draft responses Coordinate meetings, agendas, and logistics Handle travel planning or expense tracking Follow up on key initiatives and deadlines Prepare next-day schedule and priorities In short: You ensure the executive operates at maximum efficiency, clarity, and control. Key Metrics (KPIs) Calendar accuracy and conflict reduction Speed and clarity of communication On-time follow-ups and task completion Executive satisfaction and dependency reduction Smooth travel and logistics execution Interview Process Initial Phone Screen Video Interview with Recruiter Practical Task (briefing memo or scheduling scenario) Client Interview Offer & Background Verification Apply Now If you’re an execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized, this role gives you direct exposure to high-level decision-making. Apply now and become the right hand to leadership.

Responsibilities

Provide high-level strategic support to senior leadership by managing complex calendars, travel logistics, and professional communications. Act as a gatekeeper and operator to ensure executives focus on high-impact work while handling all administrative execution.