Executive Assistant (Payroll & Timekeeping) at MedAmerica

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Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

39.05

Posted On

07 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Project Management, Data Analysis, Team Collaboration, Problem Solving, Attention to Detail, Time Management, Customer Service, Office Software Proficiency, Confidentiality, Meeting Coordination, Travel Arrangements, Research Skills, Healthcare Knowledge, Program Development, Flexibility

Industry

Hospitals and Health Care

Description

Remote, Nationwide – Seeking Executive Assistant Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity Communicate any messages/inquiries/issues effectively and appropriately, in a timely and professional manner, by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients. May advise internal clients on Executive’s views on company policies or current issues facing the organization. Interpret requests, help implement action, and decide whether Executive should be notified of important matters as needed. Serve as the Executive’s representative at meetings and express the Executive’s viewpoints at such meetings. In Executive’s absence, ensure that requests for action or information are relayed to the appropriate staff. Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, JOC and CEO evaluation feedback, surveys, required education and compliance, etc. Coordinate and execute staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, arranging staff implementation, action item follow-up as necessary, etc. Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed. Coordinate expense reimbursements and check requests in compliance with policy. Make travel arrangements on behalf of leadership in accordance with policy. Work with a multidisciplinary team of physicians, advanced providers, practice management consultants to support the development and implementation of projects. Analyze the impact and success of these projects. Work with advanced providers, workgroups and committees, develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Pilot & evaluate impact of program in meeting the defined objectives of the program. Responsible for research and implementation of practice improvement tools and for updates and revisions of standard client-developed programs. Required Experience and Competencies High school diploma or GED equivalent required. 5+ years in an administrative role supporting executives required. 3-5 years of experience in coordinating projects or combination of education and experience required. Knowledge of program development and project management concepts preferred. Experience in healthcare, with physicians, and in a service industry is preferred. Strong communication skills - both oral and written. Ability to analyze, interpret, and visualize data. Ability to work collaboratively across departments. Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor. Important professional characteristics include ability to balance/prioritize tasks and projects, a high degree of innovation, problem recognition and creative problem solving, integrity, flexibility, communication with a wide range of professionals and ability to facilitate teamwork. Knowledge of general office principles, practices, standards, systems, applications, and tools/equipment. Knowledge of the sources and availability of information relevant to the assigned function. Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function. Knowledge of business English communication, including proper spelling, grammar, and punctuation. Knowledge and ability to use desktop computer applications and email as required for specific job duties. Ability to apply existing procedures to similar situations and make appropriate choices from established guidelines/procedures. Ability to read/write sufficiently to file, proofread and edit routine office correspondence, reports and forms. Ability to express ideas and convey information effectively in verbal and routine written communication. Ability to demonstrate data collection, assimilation, and reconciliation skills. Ability to demonstrate effective customer service techniques. Ability to read, understand, and communicate in English sufficiently to perform the duties of the position. Ability to establish and maintain effective working relationships as required by the duties of the position. The Community Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars. Monthly wellness events and programs such as yoga, HIIT classes, and more. Trainings to help support and advance your professional growth. Team building activities such as virtual scavenger hunts and holiday celebrations. Flexible work hours. Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more. Benefits & Beyond* Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. Superior health plan options Dental, Vision, HSA/FSA, Life and AD&D coverage, and more Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25 Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical Student Loan Refinancing Discounts Professional and Career Development Program EAP, travel assistance, and identify theft included Wellness program Purpose-driven culture focused on improving the lives of our patients, communities, and employees We are excited to share the base salary range for this position is $31.24 - $39.05, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Responsibilities

The Executive Assistant will communicate effectively with internal and external clients, manage the Executive's calendar, and represent the Executive in meetings. Responsibilities also include coordinating staff meetings and events, managing expense reimbursements, and supporting project development.