Executive Assistant at Pele Energy Group

Sandton, Gauteng, South Africa -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Administrative Support, AI Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving

Industry

Renewable Energy Semiconductor Manufacturing

Description

The Executive Assistant provides high-level administrative support to the Chief Strategist & Partnerships (CSP), leveraging AI tools and technologies to maximize efficiency and effectiveness. This role requires exceptional organizational skills, attention to detail, discretion, the ability to anticipate needs, and a proactive approach to utilizing AI for optimization. The Executive Assistant will be a key point of contact for internal and external stakeholders, representing the CSP and Pele Energy Group with professionalism and polish. AI-Enhanced Calendar Management: Proactively manage the CSP's complex calendar, utilizing AI-powered scheduling tools to optimize meeting scheduling, prioritize conflicting requests, and integrate personal and work calendars seamlessly. Leverage AI for smart reminders and task management related to calendar events. AI-Driven Travel Arrangements: Coordinate all aspects of domestic and international travel, employing AI travel platforms to find the best flight and accommodation options, manage itineraries, and anticipate potential travel disruptions. Utilize AI for expense tracking and reporting related to travel. Intelligent Communication Management: Manage the flow of information, using AI-powered email filtering and prioritization tools to ensure timely responses to critical communications. Leverage AI writing assistants for drafting correspondence and preparing presentations. AI-Assisted Meeting Preparation: Prepare meeting agendas, gather relevant materials, and ensure meeting logistics are handled smoothly. Utilize AI tools for transcribing meeting minutes and generating summaries. Document Management & Automation: Organize and maintain electronic and physical files, leveraging AI-powered document management systems for efficient search and retrieval. Explore opportunities for document automation using AI. Relationship Management & CRM Integration: Build and maintain strong relationships with internal and external stakeholders, utilizing CRM systems and AI-powered relationship insights to personalize communication and track interactions. AI-Powered Project Support: Provide support on special projects, leveraging AI tools for research, data analysis, and project coordination. Explore AI-driven project management platforms for task management and progress tracking. Expense Management & Automation: Process expense reports, utilizing AI-powered expense management tools for automated data entry and reconciliation. Confidentiality: Maintain strict confidentiality regarding sensitive information. Proactive Problem Solving with AI Assistance: Proactively identify and resolve administrative issues, leveraging AI-powered problem-solving tools and resources to anticipate potential problems and develop effective solutions. Continuous Learning & AI Adoption: Stay up-to-date with the latest AI tools and technologies and actively seek opportunities to integrate them into daily tasks to enhance efficiency and productivity. Desired Skills & Qualifications Bachelor's degree or equivalent experience. 5+ years of experience as an Executive Assistant, supporting senior executives. Exceptional organizational skills and attention to detail. Excellent communication (written and verbal) and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving and decision-making abilities. Ability to work independently and as part of a team. Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. High level of discretion and professionalism. Demonstrated experience and interest in utilizing AI tools and technologies for productivity enhancement. Experience in the renewable energy and development sector is a plus

Responsibilities

The Executive Assistant will provide high-level administrative support to the Chief Strategist & Partnerships (CSP), focusing heavily on leveraging AI tools for scheduling, travel coordination, communication management, and meeting preparation to maximize efficiency. This role involves acting as a key professional contact for stakeholders while maintaining strict confidentiality and proactively solving administrative issues.