Executive Assistant at Pennsylvania Transformer Technology Inc

Canonsburg, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Schedule Coordination, Meeting Organization, Travel Arrangement, Report Preparation, Minute Taking, Project Oversight, Document Formatting, Confidentiality Management, Research And Analysis, Office Supply Management, Stakeholder Communication, Microsoft Office Suite Proficiency, Excel Data Tracking, ERP Systems Familiarity, Manufacturing Metrics Knowledge, Virtual Meeting Platforms

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Description POSITION TITLE: Executive Assistant EFFECTIVE DATE: October 2024 REPORTS TO: HR Manager, LOCATION: Canonsburg, PA DEPARTMENT: Administrative STATUS: Exempt POSITION DESCRIPTION SUMMARY The Executive Assistant provides comprehensive administrative and strategic support to senior executives, facilitating smooth operations and acting as a trusted partner. This position supports senior executives by managing schedules, organizing meetings, handling correspondence, and performing various administrative tasks. ESSENTIAL FUNCTIONS Schedule and coordinate meetings, appointments, and travel arrangements on behalf of the executives, ensuring efficient time management. Organize meeting agendas, prepare reports, take minutes, and distribute relevant materials for executive meetings. Assist executives in overseeing and executing special projects, including managing timelines, deliverables, and cross-department collaboration. Arrange domestic and international travel, including flights, accommodation, cleaning services, and itineraries. Draft, review, and format various documents, presentations, reports, and communications. Handle confidential information with discretion. Provide research, analysis, and recommendations to assist executives in making informed decisions Order supplies, manage office equipment, and assist with other administrative duties as needed. Serve as a point of contact between the executive team and internal/external stakeholders, fostering professional relationships. Support executives with special projects, research tasks, and presentations. Maintain a high level of confidentiality regarding sensitive company information and executive matters. Assist with other projects as needed KNOWLEDGE, SKILLS & ABILITIES Experience handling confidential and sensitive information with discretion. Good organizational and time management skills Ability to maintain confidentiality. Strong communication skills, both written and verbal Capacity to work independently and as part of a team Ability to meet deadlines and handle multiple tasks simultaneously Aptitude for problem-solving and critical thinking TECHNICAL SKILLS Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong capability in Excel for data tracking, KPI dashboards, and operational reporting. Experience with ERP systems (e.g., SAP, Oracle, Infor) preferred. Familiarity with manufacturing metrics (OEE, downtime, throughput, scrap, safety metrics). Proficiency in virtual meeting platforms and document management systems. WORKING RELATIONSHIPS-Relationships are generally intra-organizational, acting as a crucial hub for communication, coordination, and administrative support between the executive suite and the broader company structure, helping maintain efficiency and clarity in the executive's dealings with intercompany departments. EDUCATION AND EXPERIENCE Bachelor’s degree or relevant experience in business administration or a related field. 4-5 years of proven experience as an executive assistant or secretary in a corporate environment. PREFERRED EDUCATION / EXPERIENCE Ability to process and manage high volumes of data accurately Excellent attention to detail and ability to maintain a high level of accuracy in preparing information PHYSICAL JOB DEMANDS Ability to lift 30 lbs. Must sit for long periods of time. Ability to hear telephone conversations and speak clearly. Need a high level of concentration in a busy area. WORKING CONDITIONS Monday through Friday and on-call may be required. DISCLAIMER CLAUSE The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this position. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands, and working conditions associated with the position.

Responsibilities

The Executive Assistant provides comprehensive administrative and strategic support to senior executives by managing schedules, organizing meetings, handling correspondence, and performing various administrative tasks. Essential functions include scheduling, coordinating travel, organizing meeting materials, assisting with special projects, and serving as a key communication point.