Executive Assistant at Penske Truck Leasing

Reading, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Correspondence Composition, Report Formatting, Presentation Creation, Spreadsheet Management, Meeting Scheduling, Customer Service Issue Resolution, Invoice Processing, Record Keeping Systems, Newsletter Generation, Training Report Management, AS400 System Utilization, Event Scheduling, Referral Program Management, Professionalism

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Position Summary: Working in a high-volume environment, this position will be responsible for direct support of Officer level leadership. This role provides a broad range of strategic and tactical support to internal and external customers. The successful candidate will be exceptionally organized, possess a strong work ethic, be highly collaborative, able to multi-task, and hold the highest level of professionalism and discretion. Prior experience supporting officer level leadership is required for this role. Major Responsibilities: -Compile and monitor the daily schedules and coordinate travel for all direct reports and other team members; maintain calendar of events, project deadlines and agendas. Review incoming -correspondence for important dates, establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence. -Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested. -Coordinate, support and provide assistance for all aspects of the department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports etc., as requested, ensuring accurate and timely follow-up. -Ensure visitors are provided appropriate directions, lodging, and travel options. -Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints. -Process and track invoices. Run invoice reports upon request. -Provide phone coverage, taking messages, for department upon request. -Oversee, develop and maintain needed administrative record keeping systems and processes for the department. -Ensure monthly newsletter is generated and sent out to area associates by the end of the first week. -Create and manage monthly technical and leadership training reports. Identify eligible associates for upcoming courses. -Utilize AS400 system process reports. -Assist the recruiting team with scheduling career fairs and other events. Manage referral programs. -Other duties and responsibilities as assigned by supervisor About Penske Truck Leasing/Transportation Solutions Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

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Responsibilities

This role involves providing direct support to Officer level leadership by managing daily schedules, coordinating travel, handling correspondence, and creating various reports and presentations. Key duties also include managing department administrative processes, ensuring visitor support, processing invoices, and overseeing record-keeping systems.