Executive Assistant People and Corporate - Multicultural NSW at Department Of Family And Community Services nsw

Parramatta, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

92701.0

Posted On

19 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

High-Level Administrative Support, Communication Skills, Problem-Solving, Organizational Skills, Cultural Diversity Awareness, Records Management, Travel Coordination, Meeting Coordination, Report Drafting, Stakeholder Engagement

Industry

Government Administration

Description

Executive Assistant People and Corporate Location: 8/56 Station St E, Parramatta NSW 2150 Employment type: Ongoing Full Time Grade: 3/4 Salary: $84,659 - $92,701 pa plus employer contribution to superannuation and annual leave loading Your roleThe role provides a broad range of administrative and secretariat services to support the Director, People and Corporate, and the division in achieving organisational objectives and ensuring the effective operation of the division. The role liaises with internal and external stakeholders on behalf of the Director, collaborates effectively with other divisions, and actively participates in divisional projects to drive strategic outcomes. What you’ll do Provide high-level administrative support to the Director, including managing emails and calendars, prioritising communications from internal and external stakeholders, and ensuring timely completion of tasks to maintain efficient workflow. Assist the division across a variety of operational activities such as health and safety initiatives, travel coordination, procurement and purchasing, records management, and other essential administrative functions. Build and maintain effective working relationships with stakeholders, offering support in the delivery and implementation of divisional projects, programs, and events. Coordinate corporate reporting requirements by working closely with each Divisional Executive Administrator to ensure timely and accurate submissions. Organise and manage logistics for meetings, forums, and consultations including sending invitations, preparing and distributing agendas and minutes, scheduling follow up actions, and arranging transport and catering as needed by the People and Corporate team. Oversee the preparation and submission of Board Papers for the Audit and Risk Committee. Draft and produce high quality reports, correspondence, documents, and presentations with strong attention to detail and professionalism. What we’re looking for You are a detail oriented and highly organised professional who thrives in a fast-paced environment. You have excellent communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities. Extensive experience in providing administrative and secretarial support including arranging meetings, scheduling attendances, and identifying matters for follow-up. Demonstrate a strong awareness and appreciation of cultural diversity. Download the role description. If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button. We focus on hiring people who share our commitment and goals of respect, excellence and inclusion. If you meet the essential requirements and the role resonates with you, please apply. What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on https://multicultural.nsw.gov.au/ We do work that really matters At Multicultural NSW you’ll be helping connect and unite people to develop resilient and welcoming communities. You’ll be supporting NSW to be the most successful multicultural society in the world. Our work matters. We offer a range of rewarding career opportunities that allow us to promote cultural and religious diversity and social harmony. Are you ready to join us? Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages). Applications close: 11:59PM Monday 3rd November 2025 Got a question? For more information about the role or what it’s like to work for Multicultural NSW, please contact the hiring manager Catherine Davies at catherine.davies@multicultural.nsw.gov.au If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Nastassja Le Claire on 0460961902 or via Nastassja.leclaire@dcj.nsw.gov.au Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. Thank you for your interest in this role. We look forward to receiving your application.

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Responsibilities

The role provides a broad range of administrative and secretariat services to support the Director, People and Corporate. It involves liaising with stakeholders, managing logistics for meetings, and overseeing corporate reporting requirements.