We are seeking a highly organized and proactive Executive Assistant to support senior executives in managing day-to-day operations and long-term projects. This role requires someone with exceptional organizational and communication skills, who is able to work independently, prioritize tasks effectively, and maintain a high level of confidentiality. The ideal candidate will have experience in operations management, a strong background in accounting, and familiarity with legal operations or case management programs. Strong writing skills and the ability to manage and lead teams are essential.

QUALIFICATIONS

• English-Spanish Speaker
• Bachelor’s degree in Business Administration, Legal Studies, or related field.
• Minimum of 2 years of experience as an Executive Assistant or in a similar role.
• Experience in legal operations or familiarity with the legal industry is a plus.
• Experience in business development is also an advantage.
• Proficiency in case management software and tools.
• Strong background in accounting and financial management, with experience handling budgets, expenses, and financial reporting.
• Demonstrated experience in operations management and team leadership.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational skills and ability to multitask effectively in a fast-paced environment.
• High level of integrity, discretion, and confidentiality.

PREFERRED QUALIFICATIONS

• Knowledge of additional project management and collaboration tools.
• Advanced degree or certification in Legal Studies, Business Administration, or Accounting.
  Job Types: Full-time, Part-time
  Expected hours: 20 – 40 per wee

• Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and handling correspondence.
• Assist in the preparation and editing of reports, presentations, and other documents.
• Support legal operations and manage case files, documents, and records within case management programs.
• Conduct financial management tasks, including budget tracking, expense reporting, and maintaining financial records.
• Oversee day-to-day operational tasks, coordinate projects, and ensure timely completion of goals.
• Draft, review, and edit communications, reports, and meeting minutes with exceptional attention to detail.
• Manage a team to ensure workflow efficiency and oversee project timelines and deliverables.
• Coordinate with multiple departments to ensure smooth operations and facilitate communication between executives and team members.
• Answer and assist incoming calls and inquiries as requested by the client.
• Maintain confidentiality and professionalism in handling sensitive information.