Executive Assistant / Personal Assistant - Atlanta, GA at Vensure Employer Solutions

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

0.0

Posted On

25 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Time Management, Emotional Intelligence, Discretion, Google Workspace, Microsoft Office, Scheduling, Travel Coordination, Problem Solving, Confidentiality, Professionalism, Multi-Tasking, Attention to Detail, Hospitality Experience, Operational Support

Industry

Human Resources Services

Description

Position Summary We are seeking a highly organized, proactive, and discreet Executive Assistant / Personal Assistant to support the CEO across executive, operational, and select personal priorities. This role is essential to protecting the CEO's time, driving follow-through on key initiatives, and ensuring seamless communication across the organization. The ideal candidate demonstrates exceptional professionalism, sound judgment, and the ability to operate with urgency and care in a fast-paced, multi-brand hospitality environment. Essential Duties and Responsibilities Executive & Administrative Support Manage the CEO's calendar, meetings, and scheduling with accuracy and foresight. Serve as a trusted gatekeeper for the CEO's time and priorities. Prepare agendas, presentations, briefing materials, and follow-up documentation. Draft, edit, and manage professional communications on behalf of the CEO. Maintain organized records, files, and executive documentation. Operational & Business Support Coordinate cross-functional meetings with leadership, operations, HR, and external partners. Track deadlines, deliverables, and executive priorities to ensure accountability and follow-through. Support special projects, strategic initiatives, and executive-level assignments. Liaise with vendors, consultants, and stakeholders with professionalism and discretion. Personal Assistance Manage select personal scheduling, logistics, and time-sensitive requests for the CEO. Assist with errands, appointments, and personal coordination as required. Maintain strict confidentiality and boundaries while supporting personal needs. Travel & Event Coordination Arrange and manage executive travel, including flights, lodging, transportation, and itineraries. Coordinate CEO participation in site visits, conferences, leadership meetings, and company events. Support planning of leadership off-sites, retreats, and executive gatherings. Confidentiality & Professional Standards Handle sensitive and confidential information with discretion and integrity. Anticipate needs, proactively solve problems, and address issues before escalation. Represent the company and the CEO with professionalism, hospitality, and sound judgment. Knowledge, Skills and Abilities Exceptional organizational, communication, and time-management skills. High emotional intelligence, professionalism, and discretion. Proficiency in Google Workspace, Microsoft Office, and scheduling/travel platforms. Ability to work independently, manage competing priorities, and adapt in a dynamic environment. Education & Experience 5-7+ years of experience supporting a C-suite executive in an EA or PA role. Hospitality, restaurant, or multi-unit operations experience preferred.

Responsibilities

The Executive Assistant / Personal Assistant will manage the CEO's calendar, meetings, and communications while ensuring follow-through on key initiatives. This role also involves coordinating travel, events, and personal logistics for the CEO.