Business and Executive Support

• Manage the employer’s business and personal calendars.
• Schedule meetings, calls, appointments, and board meetings across multiple time zones.
• Coordinate calendars and administrative obligations across four companies.
• Maintain a central corporate compliance calendar covering:

1. Company licence renewals.2. VAT filing deadlines.3. Corporate and personal tax filing deadlines.4. Accounting and audit deadlines.5. Annual returns and statutory filings.6. Board meetings and shareholder meetings.7. Insurance renewals.8. Banking and regulatory deadlines.

• Coordinate with accountants, tax advisers, lawyers, corporate service providers, banks and other external professionals.
• Track outstanding actions, documents, approvals and filing requirements.
• Prepare meeting agendas, organise supporting documents and record action points where required.
• Monitor important correspondence and ensure time-sensitive matters are escalated promptly.
• Assist with the administration of companies operating across the UK, UAE, BVI, and other jurisdictions.
• Maintain accurate and confidential business records, corporate documents & and filing systems.

Invoices, Expenses & Financial Administration

• Receive, organise and track invoices across multiple companies.
• Coordinate invoice approvals and payment schedules.
• Maintain expense records and supporting documentation.
• Prepare expense summaries and reports for the employer & external accountants.
• Monitor recurring payments, subscriptions, professional fees and company expenses.
• Liaise with bookkeepers and accountants to ensure financial records are complete and submitted on time.
• Assist with basic financial administration without taking responsibility for investment decisions or regulated financial activities.

Travel and Logistics

• Research, plan and book domestic & international travel.
• Arrange flights, accommodation, ground transportation, visas and travel documentation.
• Prepare clear travel itineraries and manage last-minute changes.
• Coordinate business and personal travel requirements across multiple countries.
• Track passport, visa, residency and other travel-document expiry dates.
• Manage bookings in a cost-conscious manner while maintaining the required standard of service and flexibility.

Personal Assistance

• Manage selected personal appointments, bookings, reminders and administrative matters.
• Assist with personal travel planning and related logistics.
• Coordinate private appointments, household services, deliveries and reservations where required.
• Support minor personal tasks that enable the employer to focus on executive, investment and business responsibilities.
• Maintain strict separation and confidentiality between personal and business matters.
• Handle ad-hoc requests with discretion, efficiency & sound judgment.