Executive Assistant (PH) at Assistantly

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, Project Management, Stakeholder Coordination, Google Workspace, AI Tools, Research, Process Improvement, Administrative Support, Reporting, Communication, Operational Excellence

Industry

Outsourcing and Offshoring Consulting

Description

Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive. As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations. Key responsibilities include: Manage inboxes, calendars, scheduling, and follow-ups for executives Prepare documents, reports, and meeting notes to support decision-making Coordinate tasks, timelines, and daily priorities across multiple stakeholders Support light operations, project management, and reporting activities Conduct research to inform strategy and executive decisions Handle personal and administrative support items as needed Maintain effective communication flow between clients and stakeholders Operate from established SOPs while identifying and implementing process improvements 3+ years of executive assistant or operations experience Experience working in fast-paced, high-expectation environments Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination Strong experience with Google Workspace Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar) Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar) Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives Business-fluent written and verbal English Based in the Philippines Available to work during US hours Quiet home workspace suitable for remote work Headset and webcam for remote meetings Backup internet and/or backup power for remote work continuity Competitive pay above market rates Paid Holidays and PTO Part-time or Full-time positions tailored to your availability Performance, Tenure, and Health & Wellness bonuses Opportunities for professional development within the Assistantly community Be part of a vibrant and supportive community of professionals

Responsibilities

The role involves managing executive calendars, inboxes, and communications to ensure seamless day-to-day operations. Additionally, the assistant will handle project coordination, research, and the implementation of process improvements based on established SOPs.